HR & Admin (Senior Executive / Assistant Manager)

Hebe Beauty Style Sdn Bhd; Petaling Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading cosmetics company in Malaysia seeks an experienced HR professional to oversee end-to-end recruitment, manage payroll and employee relations, and coordinate office administration. Candidates must have a Bachelor’s degree and at least 3 years of experience in HR or related fields. Strong organizational skills and proficiency in English, Malay, and Mandarin are required. The company offers a dynamic environment focused on continual improvement in HR processes and overall office administration.

Qualifications

• Minimum 3 years of experience in HR, recruitment, payroll, or office administration.
• Proficient in English, Malay, and Mandarin (spoken and written).

Responsibilities

• Support end-to-end recruitment activities including sourcing and onboarding.
• Manage employee onboarding and offboarding processes.
• Coordinate payroll preparation and processing.

Skills

Strong Excel skills

Organizational skills

Good communication skills

Multitasking ability

Attention to detail

Education

Bachelor’s degree in any discipline

Job description

Support end-to-end recruitment activities, including sourcing, screening, interview coordination, offer preparation, and onboarding.

Liaise with hiring managers to understand manpower needs and hiring priorities.

Manage employee onboarding and offboarding processes, including tools, equipment, system access, and documentation.

Payroll & HR Operations

Manage end-to-end payroll preparation and processing, ensuring accuracy of attendance, leave, claims, statutory contributions, and employee data.

Coordinate with payroll vendors or internal systems and resolve payroll-related discrepancies on a monthly basis.

Support performance review cycles, HR operations, and ad-hoc HR initiatives.

Handle employee relations and HR administrative matters as required.

Office Administration & Facilities Management

Manage office legal and licensing compliance, as well as maintenance and asset management, including equipment, rental, utilities, phone lines, courier services, security, and cleaning.

Handle procurement of office and IT-related items.

Support business travel arrangements, including booking flight tickets, accommodation, transportation, and other related logistics.

Manage uniform issuance and name card requests.

Organize staff welfare activities and employee engagement events.

Support expatriates’ Employment Pass applications and accommodation maintenance.

Assist in office renovation or relocation projects when required.

Drive continuous improvement in HR and office administration processes when needed.

Perform any other tasks or projects assigned by superiors or the Company.

Job Requirements

Minimum 3 years of experience in HR, recruitment, payroll, office administration, or related fields.

Bachelor’s degree in any discipline.

Strong Excel and organizational skills, with high attention to detail.

Ability to multi-task and thrive in a fast-paced environment while meeting timelines.

Proficient in English, Malay, and Mandarin (spoken and written).

Good communication & interpersonal skills.

Founded in 2018, HEBE BEAUTY is an international cosmetics powerhouse dedicated to redefining beauty standards worldwide.

With a strong presence in Indonesia, Malaysia, Thailand, Philippines, Vietnam, and more, we continuously push the boundaries of beauty. Our diverse portfolio encompasses brands like Y.O.U Beauty, barenbliss, Dazzle Me, lavojoy, and GLAMFIX, offering a wide range of cosmetics, skincare, and personal care products.

Application Questions

• What's your expected monthly basic salary?
• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?