HR & ADMIN EXECUTIVE

V.A.B. Industries; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading manufacturing company in Malaysia is seeking an HR Specialist to manage recruitment, employee training, and safety programs. The successful candidate will oversee productivity, engagement activities, and ensure compliance with company policies. A degree is required, along with fluency in Malay and English, and a Class D driving license. Experience in safety management is a plus. This position offers an opportunity to contribute meaningfully to a dynamic workplace.

Qualifications

• Good command and fluent in both Malay and English.
• Driving license Class D is essential.
• Experience in handling safety-related tasks is an added advantage.

Responsibilities

• Handle recruitment processes and conduct interviews for executive positions.
• Administer orientation and training programs for new hires.
• Maintain employee productivity and efficiency.
• Manage disciplinary processes and offboarding.
• Oversee company events and employee engagement activities.
• Administer safety and health programs.

Skills

Fluent in Malay

Fluent in English

Computer literacy (MS Word & MS Excel)

Driving license – Class D

Education

Degree & above

Job description

Responsibilities

• Handling recruitment process & conducting interview for below executive level position
• Preparation of letter of appointment, confirmation, warning, termination, increment, etc.
• Compile and update employee records.
• Preparing Report: Monthly Attendance Allowance Entitlement, Summary of OT & etc.
• Management of employee productivity & efficiency.
• Handling disciplinary processes.
• Handling offboarding process.

HR Development

• Conduct initial orientation to newly hired employees (ie.: induction training).
• Administering internal/external training programs.
• Evaluating the effectiveness of training programs.
• Maintaining records of employees’ participation in all training and development programs.
• Attend to all visitors and divert them to relevant PIC.
• Monitoring of stationery & groceries (stock level, distribution and re-ordering).
• Monitoring & renew license company vehicles insurance and road tax, VPN, etc.
• Handling courier services affairs (for other department use).
• Maintenance of equipment in both factory (punch card machine, finger print machine, air-conditioner, fire extinguisher, etc.).
• Monitoring for cleaning services.
• Handling key phone system & internet connectivity in both factories.
• Monitoring of bills/utilities.
• Handling company events and employee engagement activities (ei.: Hi-Tea, Annual Dinner, etc.).
• Handling of VABNAS backup (AOMEI).
• Monitor & update master list of infrastructure.

Safety and Health Management

• Administering safety and health programs.
• Key person for safety committee.
• Maintaining accident records.

Company Policy and Working Culture

• To ensure all the staffs work according to the company policy and culture.

Any other tasks assigned by the Management from time to time.

• Any other tasks assigned by the Management from time to time.

Qualification Requirement

1. Education: Degree & above
2. Good command and fluent in Languages of Malay & English (both communication & writing)
3. Driving license – Class D
4. Good in computer literacy (MS Word & MS Excel)
5. Experience in handling safety-related is an added advantage