HR and Admin Executive

Tele-Paper; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading thermal paper manufacturer is seeking an HR & Admin Executive to manage all HR functions including training, onboarding, and payroll. The ideal candidate should have at least 1-3 years of relevant experience and a diploma or degree in Business Administration or Human Resource. Strong interpersonal skills and proficiency in both English and Bahasa Malaysia are required. This role involves overseeing office maintenance and coordinating training programs, providing a dynamic opportunity in a growing company.

Benefits

Medical and hospitalization benefits

Fitness Class

Qualifications

• At least 1-3 years of relevant working experience.
• Ability to work independently with minimal supervision.
• Ability to manage multiple tasks and prioritize work.

Responsibilities

• Handle full spectrum of HR functions including training, payroll, and onboarding.
• Manage employee benefits and conduct HR audits.
• Perform Training Needs Analysis and maintain training records.
• Oversee office premises and ensure maintenance.
• Coordinate learning and development programs.

Skills

English

Bahasa Malaysia

Interpersonal skills

MS Office

Attention to detail

Education

Diploma/Degree in Business Administration or Human Resource

Job description

Overview

Join one of the world’s leading thermal paper manufacturers and be part of a fast-growing, innovative company that exports to more than 130 countries worldwide. At TELE-PAPER, we believe in empowering our people with the right tools, continuous learning opportunities, and a rewarding career journey. We are currently looking for an HR & Admin Executive to join our team.

What You’ll Get

• Medical and hospitalization benefits provided
• Fitness Class

What You’ll Do

• Human Resource: Handling full spectrum of HR functions including training, compensation & benefits, new staff onboarding, payroll and foreign workers matter.
• Carry out employee benefits and welfare activities including Special Benefit Request, Leave Administrations, Medical expenses for panel & non-panel, etc.
• Assist in the conduct of human resource audits and surveys to prepare reports with recommendations on remuneration and benefits, human resource functions, employee motivation and rewards, etc.
• Assist in managing all compensation and benefits matters.
• Training: Perform Training Needs Analysis, planning, organizing training courses and maintaining employees training records.
• Carry out, maintain and improve training and development operations to enhance its effectiveness.
• Handle training documentation for ISO.
• Manage Human Resource Development Fund (HRDF) for ALL Training (HRDF application, Training Grant, Training Claim, etc.).
• Develop, implement, and evaluate impactful learning programs and initiatives, based on identified needs and industry best practices.
• Take ownership of budget, timelines, and resources to ensure that learning initiatives meet quality standards and strategic objectives.
• Maintain accurate learning records and analyze data and metrics to identify trends and make data-driven decisions for continuous improvement.
• Administer and coordinate various in-house and external learning and development programs.
• Organize and assist in talent development projects and activities.
• Involve in staff orientation program and conduct briefing.
• Administrative: Oversee office premises to ensure they are in good state of repair and maintenance at all times through liaison with service providers.
• Ensure that office equipment and machinery such as air conditioners, lifts, furniture, etc., are well maintained and serviced regularly.
• Oversee effective office security, including liaison with security providers, and ensuring adherence to factory and office security and safety policies for all staff and visitors.
• Ensure correspondence, reports, filing and keeping records are consistent with company guidelines and procedures.
• Administrative on company phone and SIM card.
• Administrative support to the Human Resource Department on daily basis.
• To perform ad hoc jobs required by superior from time to time.

What We’re Looking For

• Candidate must possess at least a Diploma/Degree in Business Administration or Human Resource or equivalent.
• At least 1-3 years working experience in the similar/relevant field.
• Required language(s): English, Bahasa Malaysia. Candidates with Mandarin speaking will be an added advantage.
• Able to work independently with minimal supervision.
• Excellent people management and interpersonal skills.
• Ability to adapt training methods to various learning styles and preferences.
• High-integrity, passion and result oriented.
• A high level of attention to detail and strong organizational skills.
• Ability to manage multiple tasks simultaneously, address multiple interruptions and prioritize work.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Application

Interested candidates are invited to apply online or send a detailed resume indicating current & expected salary with a recent passport-sized photograph (non-returnable) to:

Section 15, Selangor

Fax: [phone]

Confidentiality assured. Only candidates who meet the minimum requirements will be contacted.