HR & Admin Executive

Magicray Vision Technology; Seberang Perai; On-site; MYR 50,000 - 65,000; Full time

Job summary

A tech company in Malaysia is seeking a dedicated HR & Administration personnel to manage daily office operations and core HR functions. You will ensure the local team operates efficiently while handling employee recruitment, maintaining records, and overseeing statutory compliance. Ideal candidates hold a degree in HR or Business and have a minimum of 3 years of experience, particularly in electronics. Proficient communication skills in Mandarin, Bahasa Malaysia, and English are essential, and familiarity with Malaysian labour laws is preferred.

Qualifications

• Minimum 3 years of relevant experience in HR and administration, preferably in the electronics industry.
• Experience in manufacturing industries or China-based companies is an advantage.
• Certified as an Occupational Safety & Health Coordinator (OSHC) with DOSH is an added advantage.
• Familiar with Malaysian labour laws, HR policies, payroll process, and statutory requirements.

Responsibilities

• Recruit local employees, manage employee records and ensure compliance with labour laws.
• Oversee office operations and manage company assets, including procurement and meetings.
• Coordinate OSH matters and promote workplace safety.

Skills

Multitasking abilities

Effective communication skills

Data protection

Interpersonal skills

Confidentiality

Education

Degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office applications

Job description

As the dedicated Human Resources & Administration personnel for the company’s Malaysia team, you will be responsible for daily office administration operations and core HR functions. You will play a key role in ensuring the local team operates efficiently and smoothly. This position requires strong multitasking abilities and effective communication skills in a cross-cultural environment.

Job Responsibilities

• Recruit local employees: posting, resume screening, interview coordination, and onboarding arrangements.
• Maintain accurate employee records, ensuring confidentiality and proper documentation.
• Ensure HR processes comply with labour laws and company policies.
• Manage attendance records and assist with monthly payroll processing.
• Handle statutory benefit administration – EPF, SOCSO, and other mandatory contributions.
• Support employee relations matters and provide guidance on local labour law compliance.
• Coordinate employee onboarding, probation confirmation, and offboarding processes.

Administrative and OSH Function

• Oversee office operations, reception, maintenance, and supplies procurement.
• Manage company hostel, fixed assets, and fire insurance matters; coordinate with property management and vendors.
• Organize internal meetings and company events, providing logistical support such as travel arrangements.
• Coordinate office decorations for festive occasions.
• Communicate with local government authorities and service providers.
• Coordinate OSH matters with HQ and external consultants; integrate OSH requirements into office administration.
• Prom a safety culture and continuously improve workplace safety performance.
• Perform any ad‑hoc duties assigned by the superior.

Qualification

• Degree holder in Human Resources, Business Administration, or related field.
• Minimum 3 years of relevant experience in HR and administration, preferably in the electronics industry.
• Experience in manufacturing industries or China‑based companies is an advantage.
• Proficient in written and spoken Mandarin, Bahasa Malaysia, and English; ability to communicate with Mandarin‑speaking stakeholders is essential.
• Certified as an Occupational Safety & Health Coordinator (OSHC) with DOSH is an added advantage.
• Familiar with Malaysian labour laws, HR policies, payroll process, and statutory requirements.
• Proficient in Microsoft Office applications; strong skills in confidentiality, data protection, and document management.
• Proactive, detail‑oriented, responsible, patient and able to work independently with minimal supervision.
• Excellent communication and interpersonal skills; ability to work across departments and cultures.
• Demonstrates a mature and professional working attitude.