HR and Admin Executive

RSM Malaysia PLT; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading HR consultancy seeks an experienced HR Executive to manage end-to-end recruitment and HR operations. The ideal candidate will possess a Degree/Diploma in HR Management and at least three years of relevant experience. Responsibilities include preparing HR documents, maintaining employee information, and supporting various HR functions. Excellent communication and interpersonal skills are essential, along with proficiency in Microsoft Applications. The role is based in Kuala Lumpur, Malaysia.

Qualifications

• At least 3 years of working experience in a related field.
• Self-motivated, able to work independently with minimal supervision.
• Well-versed in Malaysia Employment Act 1955 and Labour Act is an advantage.

Responsibilities

• Responsible for end-to-end recruitment activities.
• Preparation of HR correspondences and maintaining employee records.
• Manage HR operations and maintain staff leave information.
• Assist in other HR functions such as training and performance appraisal.

Skills

Excellent communication skills

Interpersonal skills

Analytical skills

Attention to details

Multi-tasking abilities

Education

Degree/Diploma in Human Resource Management/Business Administration

Tools

Microsoft Applications (MS Word, MS Excel, MS Power Point)

Job description

Responsible for end-to-end recruitment activities from screening, shortlisting, selection, scheduling virtual / in-person interviews, to offering, preparation and administering the signing of contracts.

Preparation of HR & Administration department correspondences that include memos, appointment letters, confirmation/extension letters, transfers, promotions, acceptance of resignation, termination and any other correspondences.

Assisting in on-boarding and induction activities & off-boarding processes.

Manage HR operation such as preparing and maintaining personal files and records, tracking of service confirmation, contract expiry, etc.

Maintain and update staff leave information e.g. annual leave / sick leave / maternity leave / examination leave / etc in the leave system and email to respective Department Heads.

Assist in other HR functions such as training, performance appraisal, policy review, etc.

Ensure HR Policies and SOPs are communicated and executed effectively.

Assist payroll department by providing relevant employee information (e.g. new / resigned, leave of absence/ balance, overtime, etc)

Maintain office supplies and maintaining proper stock level.

Fill in reception area as and when required.

Support the HR Manager’s daily task and any other ad-hoc tasks assigned.

Requirements:

Candidate must process at least a Degree/Diploma in Human Resource Management/Business Administration or equivalent.

At least 3 years of working experience in related field.

Excellent verbal and written communication skills.

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.

Good analytical skills, attention to details and multi-tasking abilities.

Well-versed in Malaysia Employment Act 1955 and Labour Act will be an added advantage.

Proficient with Microsoft Applications (MS Word, MS Excel and MS Power Point).

Self-motivated, able to work independently with minimum supervision and deliver results.