Head of HR & Admin.

SAIC Motor Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading automotive company in Kuala Lumpur is seeking a Head of Human Resources and Administration to manage comprehensive HR and administrative functions. The ideal candidate will have a degree in Human Resources or Business Administration, with at least 10 years of HR experience, including 5 years in management. Responsibilities include overseeing employee relations, recruitment, payroll management, and compliance with labor laws. You will also prepare monthly HR reports and drive HR strategy to enhance organizational efficiency. Compensation includes benefits like a petrol card and subsidized meals.

Benefits

Season Parking

Petrol Card

Subsidized meal allowance

Qualifications

• Minimum 10 years of experience in human resources, with at least 5 years in a managerial role.
• Experience in payroll, headcount budgeting, and reporting.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Manage the HR strategy and operations within the organization.
• Lead recruitment and staffing processes.
• Oversee performance management processes.
• Ensure compliance with labor laws and internal policies.
• Prepare and submit detailed monthly HR reports.

Skills

Strong knowledge of HR practices

Excellent communication skills

Proficiency in HR software

Leadership capabilities

Education

Degree in Human Resources or Business Administration

Tools

HRIS

Microsoft Office Suite

Job description

To manage the full spectrum of human resources and administrative functions within the organization. Responsible for driving HR strategy, ensuring efficient operations, overseeing employee relations, payroll, budgeting, and administration, and ensuring compliance with policies.

Handling vehicle management and preparing monthly HR reports to HQ in Shanghai.

Collaborate closely with senior leadership to build a strong organizational culture and enhance operational efficiency across HR and administrative functions.

Key Responsibilities

Human Resources

Employee Relations: Act as a key point of contact for employee relations matters, ensuring a positive, inclusive, and legally compliant work environment.

Recruitment & Staffing: Lead the recruitment process, including job postings, interviews, candidate selection, and the onboarding process for new hires.

Performance Management: Oversee performance management processes, including goal setting, appraisals, and coaching, to ensure alignment with company objectives.

Training & Development: Design and implement employee development programs to support career growth, leadership development, and skill enhancement.

Compensation & Benefits: Manage the administration of compensation, benefits, and incentive programs, ensuring alignment with market standards and company objectives.

Compliance & Policy: Ensure adherence to labor laws and internal policies. Review and update HR documentation and procedures regularly to remain compliant with regulatory changes.

Administration

Office Management: Oversee the daily operations of the office, including office supplies, facility management, equipment maintenance, and ensuring a productive and safe work environment.

Administrative Support: Provide executive support for senior management, including calendar management, meeting coordination, and handling confidential information.

Health & Safety: Monitor and enforce workplace safety and health regulations to ensure employee well-being.

Vendor & Facility Management: Manage relationships with vendors, suppliers, and contractors to ensure that services (e.g., cleaning, office maintenance, etc.) are delivered in a timely and cost‑effective manner.

Payroll & Budgeting

Payroll Administration: Oversee the payroll process, ensuring accurate and timely payment of employees, including tax withholdings, benefits deductions, and compliance with labor laws.

Headcount Budgeting: Collaborate with leadership and finance teams to forecast and manage headcount and staffing budgets, ensuring alignment with organizational goals and budget constraints.

Cost Management: Work with finance to manage HR‑related costs, ensuring the optimization of employee resources and minimizing unnecessary expenditures.

Reporting & Communication

Monthly HR Report to HQ in Shanghai: Prepare and submit detailed monthly HR reports for headquarters in Shanghai, covering key HR metrics, recruitment updates, employee turnover, compliance issues, and overall HR performance.

HR Analytics & Metrics: Track and analyze HR data (e.g., headcount, turnover rates, performance reviews) to provide insights and recommendations to senior leadership.

Vehicle Management

Fleet Management: Oversee the management of company vehicles, ensuring they are maintained, insured, and compliant with legal regulations.

Vehicle Assignment: Coordinate vehicle allocation to employees, including managing vehicle requests, scheduling, and usage policies.

Cost Management: Control costs related to vehicle operations, including fuel, maintenance, and leasing, while ensuring compliance with company policies.

Additional Responsibilities

Lead special HR projects as assigned by senior leadership.

Foster a positive company culture through employee engagement activities, wellness programs, and team‑building initiatives.

Manage exit interviews and track key exit data to identify trends and areas for improvement.

Ensure seamless integration of new HR initiatives with business goals and objectives.

Qualifications

Education: Degree in Human Resources, Business Administration, or a related field.

Experience: A minimum of 10 years of experience in human resources, with at least 5 years in a managerial capacity. Experience in both HR and administrative management, including payroll, headcount budgeting, and reporting, is essential.

Skills

Strong knowledge of HR practices, labor laws, and employment regulations.

Experience managing payroll, benefits, and budgeting processes.

Proficiency in HR software (HRIS, payroll systems, reporting tools) and Microsoft Office Suite.

Excellent communication, interpersonal, and problem‑solving skills.

Ability to manage multiple tasks, meet deadlines, and maintain attention to detail.

Strong leadership capabilities with the ability to influence and collaborate effectively at all levels of the organization.

Benefits

Season Parking

Petrol Card

Subsidized meal allowance

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Head of Human Resources and Administration?
• How many years' experience do you have in employee relations?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• How many years' experience do you have in Human Resources (HR)?