Facilities Management Executive

Ikano-Retail; Johor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading retail company in Johor is seeking a Facilities Management Executive to oversee the Facilities department, ensuring compliance with standards and coordinating maintenance activities. The ideal candidate will have a degree in a related field and 3-5 years of experience in Facilities Management within a shopping centre environment. Strong communication skills and technical knowledge are essential. This position offers a dynamic work environment focused on delivering excellence and a better everyday life for customers.

Qualifications

• 3-5 years of experience in Facilities Management, preferably in shopping centres.
• Good command of English, both spoken and written.
• Familiarity with FM SOP and authority requirements.

Responsibilities

• Administer and manage the Facilities department.
• Coordinate preventive and corrective maintenance.
• Generate weekly/monthly reports for the Facilities department.

Skills

Excellent communication skills

Knowledge of spreadsheets and Excel

Strong technical knowledge on facilities management

Ability to work independently and under pressure

Meticulous documentation skills

Education

Professional Certificate or Bachelor's Degree in relevant field

Job description

Facilities Management Executive (TOPPEN Shopping Centre)

Full-time

Department: Property & Facility Management

Our vision “To create a better everyday life for the many people” is the reason why IKEA and our centres exist and why people choose and love to come to us. It is the driving force behind our success. We believe home is the most important place in the world and by becoming “The leader in life at home” we will secure a strong brand position for IKEA and stimulate home furnishing interest in our markets. We want to be the “Preferred shopping centre destination” for retailers and business partners. For a successful future we must secure “Growth with long term profitability” and we will do this by a consistent focus within our four strategic cornerstones of Growth, People, Sustainability and Costs. Acting like a market leader in all our decision making and securing a “Market Leadership Mentality” in our organisation will drive us to reaching our vision.

About the job

The Facilities Management Executive is responsible for administering and managing the Facilities department in terms of updating, monitoring, and generating weekly/monthly reports.

Your assignment

• Facilities Management

• Support compliance & ensuring adherence to the audit and compliance standards in Facility Management (FM), both internal and external requirement
• Access all procurement platforms to issue Purchase Orders, Work Orders, monthly OPEX expenses and payments to Vendors with proper tracking records
• Coordinate with vendors and internal team to ensure full execution of preventive & corrective maintenance processes with proper tracking records
• Overseeing the administration and filing of FM department documentation including FM agreements, preventive & corrective maintenance checklists
• Verifying utilities meter readings and billing charges to Tenants
• Assist the Assistant Manager or FM Manager in gathering information and analysis to complete the Facilities Department monthly reports
• Update and maintain asset records
• Maintaining FM inventory, ensuring parts availability, preparing Bill of Quantities (BQ) and participating in the sourcing/purchasing activities
• Analyzing downtime data to develop effective preventive maintenance procedures
• Verifying administrative matters related to attendance, overtime, and leave applications; provide monthly analysis and reports
• Organize and coordinate preventive maintenance activities with the FM team

• Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, preferably in Property or Real Estate, Facility Management, Building Services, Mechanical/Electrical/Civil Engineering or related field
• 3-5 years working experience in Facilities Management function, within a shopping centre environment
• Excellent communication and computer skills with good knowledge of using spreadsheets, Excel and database software
• Strong technical knowledge on facilities management, basic understanding of facilities drawings
• Professional, well organized, reliable and meticulous
• Able to handle confidential and sensitive materials discreetly
• Able to work independently and under pressure, able to multi-task
• Enjoy documentation and administration work including filing
• Good command of English, both spoken & written
• Familiar with FM SOP (hard services) and authority requirements

We hire based on our values. Watch the video and answer the following question in your application:

Can you give examples of how you have encouraged new ideas within your team? Which ideas do you encourage and why?

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