Executive Assistant to the MD

Sinergia Talents; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic consulting firm in Shah Alam, Malaysia, is seeking an experienced Executive Assistant to provide crucial administrative support to the Managing Director. The ideal candidate will excel in managing calendars, organizing meetings, and preparing reports. This role requires strong organizational skills, a keen attention to detail, and the ability to handle sensitive information. Candidates with experience in the construction or engineering industry are preferred. Competitive salary and full-time position offered.

Qualifications

• Proven experience as an executive assistant to senior management.
• Ability to handle sensitive and confidential information.
• Familiarity with the construction/buildings/engineering industry is a plus.

Responsibilities

• Act as the main liaison between the Managing Director and stakeholders.
• Manage MD's calendar, schedule meetings, and coordinate appointments.
• Prepare materials for meetings, conferences, and presentations.

Skills

Organizational skills

Time management

Attention to detail

Communication

Problem-solving

Education

Bachelor's Degree or equivalent work experience

Tools

Microsoft Office Suite

Job description

Responsibilities

• Act as the main liaison between the Managing Director (MD) and stakeholders. Maintain a high level of professionalism and confidentiality.
• Manage MD's calendar, schedule meetings, and coordinate appointments. Prioritize tasks to ensure effective time management.
• Prepare materials for meetings, conferences, and presentations.
• Conduct research, compile data, and prepare reports for informed decision-making.
• Handle communication & correspondence on behalf of MD, ensuring accuracy and timeliness.
• Coordinate travel arrangements for the MD and other executives.
• Maintain and update company records, ensuring confidentiality.
• Assist in managing special projects and initiatives.
• Provide general administrative support e.g. managing calls & supplies, and other administrative tasks as required.

Qualifications

• Bachelor's Degree or equivalent work experience.
• Proven experience as an executive assistant to senior management.
• Excellent organizational and time management skills.
• Strong attention to detail, assertive attitude, and exceptional written & verbal communication.
• Proficient in Microsoft Office Suite and email management.
• Ability to handle sensitive and confidential information.
• Strong problem‑solving skills and proactive initiative.
• Ability to work independently, be resourceful and meet deadlines.
• Familiarity with the construction/buildings/engineering industry or related field is a plus.