Executive Assistant to Managing Director

Faire Holdings Sdn Bhd; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A well-established company in Johor Bahru is seeking an Executive Assistant to the Managing Director. The role includes serving as a liaison, conducting market analysis, and managing the Director's calendar. Candidates should be proficient in Mandarin, English, and Bahasa Malaysia, with a Bachelor's degree in a relevant field preferred. The position offers a competitive salary, benefits, and opportunities for career growth.

Benefits

5-day work week (9:00am – 6:00pm)

Competitive salary and performance bonus

Medical and insurance coverage

Professional training and career growth

Company events and staff activities

Qualifications

• Proficient in Mandarin, English, and Bahasa Malaysia.
• Bachelor’s in Business Admin, Marketing, or related field (fresh grads welcome).
• Strong organization, time management & attention to detail.
• Good in MS Office Suite; MISA membership an advantage.
• High integrity, adaptable, and able to work independently or in a team.

Responsibilities

• Serve as the primary liaison between the Managing Director and stakeholders.
• Conduct market analysis and synthesize findings into actionable insights.
• Manage the Managing Director’s calendar and schedule appointments.
• Screen and respond to incoming communications on behalf of the Managing Director.
• Prepare and review documents including reports and presentations.
• Handle confidential information with discretion.
• Organize, prioritize, and track multiple tasks and projects.
• Undertake special projects as directed by the Managing Director.

Skills

Proficient in Mandarin

Proficient in English

Proficient in Bahasa Malaysia

Strong organization

Time management

Attention to detail

Good in MS Office Suite

Education

Bachelor’s in Business Admin, Marketing, or related field

Tools

MS Office Suite

Job description

Executive Assistant to Managing Director

Faire Holdings Sdn Bhd – Johor Bahru, Johor

Job Description

• Serve as the primary liaison between the Managing Director and both internal teams and external stakeholders, ensuring smooth, clear, and timely communication across all parties.
• Conduct comprehensive and regular market analysis related to the company’s business portfolio; synthesize findings into actionable insights and detailed reports to support the Managing Director’s strategic planning and decision-making processes.
• Efficiently manage the Managing Director’s calendar by scheduling appointments, coordinating meetings, and arranging complex travel itineraries, ensuring optimal time management.
• Screen, prioritize, and respond to incoming calls, emails, and correspondence on behalf of the Managing Director, always maintaining professionalism and confidentiality.
• Prepare, coordinate, and review a variety of documents including reports, presentations, and briefing materials, ensuring accuracy and alignment with organizational standards.
• Handle highly confidential and sensitive information with the utmost discretion, demonstrating strong ethical standards and professionalism.
• Assist in organizing, prioritizing, and tracking multiple tasks and projects to ensure timely completion and adherence to deadlines.
• Undertake special projects and assignments as directed by the Managing Director, demonstrating flexibility and proactive problem‑solving skills.

Requirements

• Proficient in Mandarin, English, and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.
• Bachelor’s in Business Admin, Marketing, or related field (fresh grads welcome).
• Strong organization, time management & attention to detail.
• Good in MS Office Suite; MISA membership an advantage.
• High integrity, adaptable, and able to work independently or in a team.

Benefits

• 5-day work week (9:00am – 6:00pm)
• Competitive salary and performance bonus
• Medical and insurance coverage
• Professional training and career growth
• Company events and staff activities