Executive Assistant cum Admin

THE ELITE ELEVATORS SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent mobility solutions company in Kuala Lumpur seeks an Executive Assistant cum Administrative Executive to provide high-level support to the CEO. The ideal candidate will manage the CEO’s calendar, support administrative operations, and liaise with stakeholders. Applicants must possess a Diploma or Bachelor’s Degree, 2-5 years of experience in a similar role, and fluency in English and Bahasa Malaysia. Competitive remuneration and opportunities for career growth are offered.

Benefits

Direct exposure to top management

Opportunities for career growth

Competitive remuneration

Qualifications

• Minimum 2–5 years of experience as an Executive Assistant or Admin Executive supporting senior management.
• Able to work independently with minimal supervision.
• Professional appearance, confident, and presentable.

Responsibilities

• Act as primary point of contact between the CEO and stakeholders.
• Manage the CEO’s calendar, meetings, and travel arrangements.
• Prepare and manage emails, correspondence, and documents.
• Oversee day-to-day administrative operations for office efficiency.
• Liaise with vendors, contractors, and external partners.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Strong written and verbal communication skills

Highly organized

Proficient in Microsoft Office

Education

Diploma / Bachelor’s Degree in Business Administration

Job description

Position Overview

Executive Assistant cum Administrative Executive providing direct, high‑level support to the CEO, ensuring smooth day‑to‑day operations, effective coordination, and strict confidentiality.

Key Responsibilities

Executive Support

• Act as primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare, review, and manage emails, correspondence, reports, presentations, and documents.
• Attend meetings when required, take minutes, track action items, and follow up on deliverables.
• Handle sensitive and confidential information with absolute discretion.

Administrative & Office Management

• Oversee day‑to‑day administrative operations to ensure office efficiency.
• Coordinate with HR, Finance, Operations, Sales, and Technical teams on behalf of the CEO.
• Manage filing systems (physical and digital), contracts, and key company records.
• Assist in preparing internal memos, notices, letters, and management documentation.
• Support onboarding documentation and coordination for new hires when required.

Coordination & Communication

• Liaise with vendors, contractors, consultants, and external partners.
• Coordinate inter‑departmental communication to ensure alignment with CEO directives.
• Assist in tracking follow‑ups on projects, deadlines, and management instructions.
• Support ad‑hoc tasks and special projects assigned by the CEO.

Requirements & Qualifications

• Diploma / Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 2–5 years of experience as an Executive Assistant, PA, or Admin Executive supporting senior management.
• Fluent in English and Bahasa Malaysia; Mandarin/Chinese required for business communication.
• Strong written and verbal communication skills.
• Highly organised, detail‑oriented, and able to multitask under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to work independently with minimal supervision.
• Professional appearance, confident, and presentable when dealing with clients and senior stakeholders.

Personal Attributes (Preferred)

• Mature, disciplined, and trustworthy.
• Strong sense of ownership and accountability.
• Calm, well‑manned, and professional under pressure.
• Able to handle firm instructions and fast‑paced executive environments.

Male candidate preferred (based on operational and role‑specific requirements).

What We Offer

• Direct exposure to top management and strategic decision‑making.
• Stable role in a growing home elevator and premium mobility solutions company.
• Opportunities for career growth and professional development.
• Competitive remuneration commensurate with experience.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• How would you rate your English language skills?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?