Executive, Admin (Japanese Speaking)

Smollan; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational company located in Selangor, Malaysia, is looking for a skilled administrative support professional fluent in Japanese and English. The selected candidate will liaise between Japanese and local teams, manage documents, coordinate logistics, and handle correspondence. Strong attention to detail and excellent communication skills are essential, along with experience in related fields being advantageous. This role offers the chance to work in a dynamic environment that values cultural diversity.

Qualifications

• Proficient in reading, writing, and speaking Japanese.
• Strong verbal and written English skills.
• Ability to work effectively across cultures.
• Prior experience in administrative support or logistics is an advantage.

Responsibilities

• Act as a liaison between Japanese and local teams.
• Manage administrative tasks including documentation and data entry.
• Coordinate the movement of goods and logistics documentation.
• Process paperwork related to import/export and operations.
• Support in organizing meetings and preparing reports.
• Assist in translating or interpreting communications.
• Ensure compliance with company procedures.

Skills

High-level proficiency in Japanese

Strong command of English

Excellent communication skills

Attention to detail

Organizational skills

Job description

Responsibilities

• Act as a liaison between Japanese and local teams to support daily operational needs.
• Manage administrative tasks including documentation, data entry, and record maintenance.
• Coordinate the movement of goods and ensure all related logistics documentation is accurate and timely.
• Process paperwork related to import/export, purchasing, and internal operations.
• Provide support in organizing meetings, preparing reports, and handling correspondence in both Japanese and English.
• Assist in translating or interpreting communications, documents, and materials when required.
• Ensure compliance with company procedures and maintain efficient workflow within the department.

Requirements

• High-level proficiency in Japanese (reading, writing, and speaking).
• Strong command of English, both verbal and written.
• Excellent communication skills and ability to work effectively across cultures.
• Strong attention to detail with good organizational and coordination skills.
• Prior experience in administrative support, logistics coordination, or related fields is an advantage.