Event Project Executive

MVC Resources; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic event management firm is seeking a detail-oriented Event Project Executive to assist in planning and executing various corporate events and brand activations. Responsibilities include coordinating event logistics, managing timelines, and liaising with vendors. The ideal candidate has 1–3 years of experience in event management, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. This role requires a proactive mindset, attention to detail, and the ability to manage multiple projects effectively.

Qualifications

• 1–3 years of experience in event management, brand activation, or project coordination.
• Strong organizational skills with high attention to detail.
• Able to multitask and manage multiple projects under tight timelines.

Responsibilities

• Support the planning and execution of events according to client requirements.
• Participate in brainstorming sessions to propose event themes.
• Prepare budgets and ensure adherence to financial guidelines.

Skills

Event management

Communication skills

Organizational skills

Problem-solving

Time management

Education

Diploma or degree in Marketing, Communications, Events Management

Tools

Microsoft Office

Google Workspace

Job description

We’re looking for a driven and detail-oriented Event Project Executive to join our growing team and this role will make an impact to a target audience from corporate functions and brand activations to large-scale campaigns.

An event project executive is, above all, a project manager who with fresh ideas and the organizational skills required, resourceful, and strong time-management. This is a hands‑on role for someone who thrives in a fast‑paced environment, loves problem‑solving, and can balance creativity with precision in execution. Highly independent and motivated in the event industry.

Key Responsibilities

Event Planning & Coordination

• Support the planning and execution of events according to client requirements, target audiences, and objectives.
• Assist in developing event concepts, timelines, and work plans.
• Conduct research on event ideas, venues, vendors, themes, entertainment, and design concepts.
• Prepare event materials such as checklists, delivery orders, and setup documentation.
• Coordinate and track progress to ensure all event tasks are completed on schedule.
• Source, liaise, and negotiate with suppliers and vendors to ensure quality, timelines, and budget adherence.
• Follow up on production timelines and ensure deliverables meet specifications.
• Manage logistics and on‑site setup for equipment, props, tools, and materials.
• Work closely with the project manager, designers, and internal teams to develop creative ideas and visuals.
• Participate in brainstorming sessions to propose event themes, challenges, and enhancements.
• Support the creative briefing process to align visuals with event concepts.

Execution & On‑Site Support

• Be present during setup, event execution, and teardown to ensure smooth operations.
• Handle on‑site coordination, troubleshoot issues, and support overall event flow.
• Maintain professionalism and composure under pressure, especially during live events.

Administration & Reporting

• Prepare budgets and ensure adherence to financial guidelines.
• Assist in post‑event reports, feedback collection, and evaluations for continuous improvement.
• Support the project team with any additional tasks related to event planning and operations.

Requirements

• 1–3 years of experience in event management, brand activation, or project coordination.
• Diploma or degree in Marketing, Communications, Events Management, or related field.
• Strong organisational skills with high attention to detail.
• Excellent communication and coordination abilities.
• Able to multitask and manage multiple projects under tight timelines.
• Proficient in Microsoft Office / Google Workspace and comfortable with basic administrative tools.
• A proactive, creative, and solution‑oriented mindset.
• Willing to work evenings, weekends, or travel as needed for events.
• Team player who’s eager to learn and grow in a dynamic environment.