DOCUMENT CONTROLLER

Zalam Corporation; Kapar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction firm in Selangor is looking for an administrative support staff member responsible for managing documentation, assisting site management, and preparing for ISO audits. Candidates should have experience in clerical duties, be well-organized, and possess strong communication skills. This role involves recording meeting minutes, managing attendance logs, and facilitating communications with contractors and consultants. The ideal applicant thrives in a busy site environment.

Qualifications

• Experience in clerical and administrative duties.
• Familiarity with attendance tracking and ISO audit preparation.
• Strong organizational and communication skills.

Responsibilities

• Record and distribute meeting minutes.
• Assist management with clerical tasks.
• Control attendance logs and prepare timesheets.
• Organize site office and documentation.
• Answer phones and facilitate communication.
• Manage incoming correspondence effectively.

Job description

Responsibilities

• Recording staff minutes meeting and sub‑contractor and preparing minutes.
• Assisting site management staff with numerous clerical duties.
• Control thumb print an attendance log and making sure all timesheets (Site Staff and Laborers) are ready and email to HR every week.
• Organizing site office, setting up binders and folders.
• Maintain and organizing files.
• Update all documentation by file and make a summary.
• Answering telephones and assisting in communications with the large group of contractors and consultant.
• Printing and distributing reports, documents, letters as required by the Site Project Manager.
• Take delivery of all correspondence to site and date stamp it, including drawings. Distribute (circulate) all correspondence as necessary and in accordance with Site Manager's instruction. On a daily basis ensure all correspondence is correctly filed.
• Monitor and record staff attendance, leave , medical etc.
• Prepare all documents before ISO audit.
• To prepare workers wages and other assignment as and when assigned by Site Manager.