Corporate Secretary Executive

Jobstreet Malaysia; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company specializing in corporate governance services in Johor Bahru is seeking a candidate for the role involving client relationship management and corporate secretarial duties. The ideal applicant will have at least 1 year of experience or be a fresh graduate eager to learn. Responsibilities include maintaining compliance with the Companies Act and preparing essential documentation. Candidates should possess strong communication skills, be detail-oriented and computer literate, with an advantage for those proficient in Mandarin.

Benefits

Attractive performance bonus

Great career development opportunities

Flexi benefits and working time

Friendly work environment

Qualifications

• Minimum 1 year of relevant experience in company secretarial work in a consultancy firm. Fresh graduates are welcomed to apply.
• Well versed with the Companies Act requirements and corporate secretarial practices.
• Pleasant personality, proactive and able to meet deadlines.

Responsibilities

• Build and maintain strong relationships with clients.
• Ensure compliance with relevant laws and regulations.
• Prepare company resolutions, minutes, and statutory documents.

Skills

Client relationship management

Corporate governance advice

Statutory compliance

Interpersonal and communication skills

Attention to detail

Proficiency in Microsoft Office

Ability to work under pressure

Education

1+ year of relevant experience in company secretarial work

Tools

Microsoft Office

ACRA filing

Job description

Benefits

• Attractive performance bonus with clear goals and vision
• Great career and professional development opportunities
• Flexi benefits and flexi working time arrangement
• Friendly and inclusive work environment

Key Responsibilities

• Build and maintain strong relationships with clients as the primary point of contact.
• Understand clients' business needs and provide strategic advice on corporate governance matters.
• Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.
• Handle the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Companies Act and other relevant guidelines.
• Statutory Compliance:
  • Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.
  • To ensure that information lodge with SSM/ACRA is correct and accurate.
  • Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.
• Board and Shareholder Meetings:
  • Coordinate and organize board and shareholder meetings.
  • Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.
• Documentation and Record Keeping:
  • Maintain accurate and up-to-date statutory records for clients.
  • Organize and manage documentation related to clients' corporate affairs.
  • Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Companies Act.
  • Stay informed about industry trends and share insights with clients.
• Client Onboarding and Due Diligence:
  • Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected.
  • Conduct due diligence checks and verify the authenticity of client information.
  • Preparation of necessary corporate documents and to ensure share certificate and Registrable Controller is prepared and filed within the deadline.
  • Address and resolve any conflicts or issues that may arise with clients.
  • Escalate matters to reporting manager when necessary.
  • Contribute to the improvement of internal processes and client service delivery.
  • Stay updated on professional development opportunities.
• Administrative tasks as and when assigned.

Qualifications

• Minimum 1 year of relevant experience in company secretarial work in a consultancy firm. Fresh graduates are welcomed to apply.
• Well versed with the Companies Act requirements, corporate secretarial practice, and other related regulatory requirements.
• Pleasant personality, proactive, meticulous, good interpersonal and communication skills and able to meet deadlines and work under pressure.
• Proficient in both written and spoken English, Mandarin will be an added advantage.
• Computer literate with knowledge in Microsoft Office application and ACRA filing.
• Able to multi-task, work independently as well as a team player.
• Self-motivated and possess a strong sense of responsibility.