Company Secretary Assistant

EC Secretary; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate secretarial firm in Kuala Lumpur is searching for a qualified professional with a degree in Law or related fields. The ideal candidate will have at least 1 year of experience in corporate secretarial practice and a deep understanding of the Companies Act 2016. Skills in compliance, document drafting, and proficiency with corporate software are essential. Excellent communication in English and Bahasa Malaysia is required to manage client relationships and ensure compliance with statutory obligations.

Qualifications

• Must be a member of a recognized professional body or have a valid License issued by SSM.
• Minimum of 1 year of experience in corporate secretarial practice.
• Deep familiarity with the Companies Act 2016.

Skills

Compliance Mastery

MBRS Proficiency

Documentation

Software Literacy

Communication

Meticulousness

Client Management

Time Management

Education

Degree in Law, Business Administration, ICSA, or related discipline

Tools

Corporate secretarial software (e.g., Viewpoint, Boardroom)

MS Office Suite

Job description

Professional Qualifications & Experience

• Qualified Professional: Must be a member of a recognized professional body (e.g., MAICSA, MIA, MACS, or LS) or possess a valid License issued by the SSM (Companies Commission of Malaysia).

• Education: A Degree in Law, Business Administration, ICSA (Institute of Chartered Secretaries and Administrators), or a related discipline.

• Industry Experience: Minimum of 1 years of experience in corporate secretarial practice (experience in a secretarial firm/service provider environment is highly preferred).

• Technical Knowledge: Deep familiarity with the Companies Act 2016 and other relevant regulatory requirements in Malaysia.

Technical Skills

• Compliance Mastery: Proven experience in handling the full cycle of Incorporation, maintaining statutory records, and managing Annual Returns.

• MBRS Proficiency: Hands‑on experience with the Malaysian Business Reporting System (MBRS) for financial and non‑financial filings.

• Documentation: Exceptional skills in drafting precise Directors’ and Shareholders’ Resolutions, as well as minutes for AGMs and EGMs.

• Software Literacy: Proficiency in corporate secretarial software (e.g., Viewpoint, Boardroom, or similar) and MS Office Suite.

Soft Skills & Competencies

• Communication: Excellent command of English and Bahasa Malaysia (both written and spoken) to effectively consult with potential customers and stakeholders.

• Meticulousness: High level of attention to detail regarding statutory deadlines and record‑keeping to ensure zero non‑compliance.

• Client Management: Ability to act as a professional liaison between the company, its clients, and regulatory authorities.

• Time Management: Ability to prioritize multiple portfolios and meet strict statutory filing deadlines.