Business Administrator (Junior Role)

ELCCA properties; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A diversified property group in Malaysia is seeking a motivated Junior Business Administrator to support day-to-day operations across real estate assets. Responsibilities include managing tenant relations, assisting with financial documentation, and ensuring compliance with corporate policies. Candidates should have a diploma in business-related fields and be proficient in Microsoft Office and AI applications. The role offers competitive salary and benefits, including health coverage and annual leave.

Benefits

Competitive salary

Health coverage

Annual leave

Annual company retreat

Qualifications

• Minimum Diploma in Business Administration or related field from a recognized institution.
• Previous experience in an administrative role in property development or real estate is desirable.
• Highly organized and detail-oriented.

Responsibilities

• Act as a primary administrative contact for tenants and stakeholders.
• Coordinate administrative arrangements for the real estate team.
• Assist in preparation of corporate governance documents.

Skills

Excellent verbal and written communication skills in English

Proficiency in Microsoft Office Suite

Usage of AI applications like GEMINI and OPENAI

Education

Diploma in Business Administration, Real Estate Management, Finance, or a related discipline

Job description

Elcca Properties, a diversified property group with established verticals in infrastructure, development, and real estate management, is seeking a motivated and highly organized Junior Business Administrator. This role is crucial for providing essential support for the day‑to‑day business operations across our diverse real estate assets, ensuring efficiency and professional communication with all internal and external parties.

Key Responsibilities

• Stakeholder and Tenant Liaison
  • Tenant Relations: Act as a primary administrative point of contact for commercial, residential, and industrial tenants, addressing administrative queries, coordinating maintenance requests, and managing correspondence.
  • Stakeholder Communication: Assist in the preparation and distribution of communications to external stakeholders, suppliers, and regulatory bodies.
  • Corporate Correspondence: Manage incoming and outgoing mail, emails, and phone calls, ensuring all inquiries are directed to the correct department within the Real Estate segment.
• Administrative and Operational Support
  • Administrative Arrangements: Coordinate and manage the administrative arrangements for the real estate team, including scheduling meetings, organizing travel logistics, and preparing necessary documentation.
  • Document Management: Maintain organized and secure electronic and physical filing systems for contracts, leases, vendor agreements, and corporate records.
  • Financial Administration: Assist with basic financial and invoicing documentation, including expense reports and processing minor supplier invoices related to property management.
  • Reporting: Compile and format reports, presentations, and internal memos as required by the Managing Director and departmental heads.
• Corporate and Compliance Support
  • Corporate Matters: Assist in the preparation and submission of documents related to corporate governance, legal filings, and property compliance requirements.
  • Policy Adherence: Ensure all administrative processes within the real estate sector adhere to company policies and relevant Malaysian regulations.

Qualifications and Requirements

• Education: Minimum Diploma in Business Administration, Real Estate Management, Finance, or a related discipline from a recognized institution.
• Experience: Previous experience (internship or full time) in an administrative role, preferably within the property development or real estate industry, is highly desirable.
• Skills: Excellent verbal and written communication skills in English and Bahasa Malaysia. Proficiency in Microsoft Office Suite (Word/Excel/Sheets), and usage of AI applications like GEMINI and OPENAI is mandatory.
• Attributes: Highly organized, detail-oriented, proactive, and capable of handling sensitive information with discretion and professionalism.

Career Path

This role serves as an excellent entry point into the dynamic world of property development and real estate management within a fast growing Malaysian group.

Compensation and Benefits

• Competitive salary commensurate with experience and qualifications.
• Benefits package, including health coverage, allowances and annual leave.
• Annual company retreat.