Assistant Manager, Project Management (Property)

Hong Leong Bank Berhad; Kuala Lumpur; On-site; MYR 80,000 - 110,000; Full time

Job summary

A leading financial institution in Kuala Lumpur is seeking a Project Management Assistant Manager to support the planning and execution of workplace projects. The successful candidate will manage branch openings, coordinate with various stakeholders, and oversee project documentation. A bachelor's degree in a related field and a minimum of 5 years of experience in corporate real estate or project coordination are required. This role demands strong communication, organization, and stakeholder management skills, along with proficiency in tools like Microsoft Project and AutoCAD.

Qualifications

• Minimum 5 years of experience in corporate real estate, project coordination, or facilities management.
• Robust understanding of fit-out works, building services, and project lifecycle.
• Knowledge of local building codes and safety regulations.
• Proficiency in various project tracking tools.

Responsibilities

• Assist in managing Corporate Real Estate (CRE) projects including openings and closures.
• Coordinate with consultants, contractors, landlords, and internal departments.
• Monitor project progress against timelines and budget.
• Prepare and maintain comprehensive project documentation.
• Conduct site inspections for compliance with safety standards.

Skills

Project coordination

Stakeholder management

Organizational abilities

Interpersonal skills

Technical understanding of building services

Education

Bachelor's degree in Architecture, Engineering, Project Management, or Real Estate

Tools

Microsoft Project

AutoCAD

Excel

Job description

Job Description Summary

The role of Project Management Assistant Manager (CRE - Workplace Management) will serve to support the planning and execution of real estate and workplace projects. This includes, but is not limited to, office fit-outs, branch renovations, relocations, and space optimization initiatives. The incumbent in this position will be required to demonstrate strong coordination capabilities, a robust technical understanding of building services, and the ability to effectively manage timelines, budgets, and engage with multiple stakeholders.

Job Description

• Assist in managing comprehensive Corporate Real Estate (CRE) projects, encompassing branch openings and closures, workplace transformation, and infrastructure upgrades.
• Coordinate with consultants, contractors, landlords, and internal departments, including Information Technology (IT), security, and operations.
• Collaborate closely with business channels to ascertain operational needs and ensure that projects align with business requirements and timelines.
• Monitor project progress in relation to established timelines, budgets, and quality standards, and promptly escalate any delays or issues encountered during execution.
• Prepare and maintain comprehensive project documentation, which includes schedules, reports, drawings, cost trackers, and minutes from meetings.
• Support procurement processes for services related to projects and oversee contractor performance to ensure compliance with standards.
• Assist in the preparation of the Procure to Pay (PtoP), ensuring proper documentation, approvals, and tracking of expenditures related to projects in accordance with corporate procurement policies.
• Conduct site inspections to verify compliance with statutory obligations, safety standards, and corporate guidelines.
• Facilitate project meetings and provide stakeholder updates, acting as the primary point of contact for daily project coordination activities.
• Support post-project reviews, conduct lessons learned sessions, and analyze workplace data, such as space utilization metrics.
• Assist with Capital Expenditure (CAPEX) planning and approval workflows pertinent to CRE initiatives.

Experience/Requirements

• Possess a Bachelor's degree in Architecture, Engineering, Project Management, Real Estate, or a related field.
• Minimum 5 years of experience in corporate real estate, project coordination, or facilities management.
• Robust understanding of fit-out works, building services, and the overall project lifecycle within a corporate setting.
• Proficiency in utilizing Microsoft Project, AutoCAD, Excel, and various project tracking tools.
• Excellent organizational abilities, interpersonal skills, and stakeholder management competencies.
• Knowledge of local building codes, safety regulations, and contract administration is considered an advantage.