Assistant - Administration (Office Management) (6 Months Contract)

Sunway Malls; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail organization is seeking a detail-oriented administrative support staff member to perform clerical duties, manage office supplies, and handle financial documentation. The ideal candidate should be organized, possess strong communication skills, and be proficient in MS Office. Responsibilities include compiling usage summaries, managing stock, and ensuring efficient operations.

Qualifications

• Organized with good multitasking skills.
• Clear written and verbal communication required.
• Proficient in MS Office essential.
• Ability to review and improve SOPs and work processes.
• Basic project management skills needed.

Responsibilities

• Compile and update usage summaries daily and monthly.
• Order office consumables and manage stock.
• Handle financial documentation related to vendors.
• Maintain and organize filing systems.
• Conduct stationery inventory checks.
• Operate office equipment with basic maintenance.

Skills

Organized with good multitasking skills

Clear written and verbal communication

Proficient in MS Office

Ability to review and improve SOPs

Vendor coordination

Job description

Performs clerical duties, provides support to other staff members and departments by handling routine administrative tasks.

Responsibilities

1. Compile and update usage summaries daily and monthly:

• Telco Summary – Maxis, Celcom
• Utilities Summary – TM, Syabas, IWK
• Track copier machine meter readings and generate user reports

Courier Service Summary – Citylink, DHL, and postage stamps

Order office consumables and manage stock:

• Process orders, track inventory, ensure timely delivery

Handle financial documentation:

• Close PO for payment processing
• Follow up on payment status and update records

Filing and organizing:

• Maintain files – Citylink lists, invoices, delivery orders, payment receipts

Conduct stationery inventory checks:

• Manage stock, perform regular checks, maintain inventory

Operate office equipment:

• Operate and perform basic maintenance on photocopiers, fax machines, shredders, etc.

Job Requirements

Skills

• Organized with good multitasking skills
• Clear written and verbal communication
• Proficient in MS Office
• Ability to review and improve SOPs and work processes
• Vendor coordination and basic project management skills

Personal Qualities

• Self-motivated and independent
• Detail-oriented and thorough
• Proactive and adaptable