Administrative Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics and administrative firm in Malacca is seeking a skilled candidate to manage purchase and sales orders while ensuring timely documentation. Responsibilities include maintaining records, handling inquiries, and collaborating with logistics for smooth operations. The ideal candidate will possess a diploma in a relevant field, have at least 2 years of experience, and be proficient in Microsoft Office applications, including ERP systems. This role offers an opportunity to grow in a dynamic environment.

Qualifications

• Candidate must possess at least a Diploma in Logistics or Business Administration.
• Preferably with 2 years of working experience in a manufacturing company.
• Computer literate with skills in MS Teams, Word, and Excel.

Responsibilities

• Prepare Purchase Order, Sales Order, Order Confirmation, and Invoice.
• Compile and ensure all invoices pass to accounts on time.
• Organize and maintain files or document records.
• Handle email inquiries and data entry.
• Collaborate with logistics and customers for documentation.
• Track and fix shipping errors.
• Compile documents for Certificate of Origin application.

Skills

Written and verbal communication skills

Flexibility

Spreadsheet preparation and tracking skills

Administrative writing and reporting skills

Organizational skills

Education

Diploma in Logistics, Business Administration, Economics, or Business Studies

Tools

Microsoft Team

Microsoft Word

Microsoft Excel

ERP system Monitor G5

Job description

• Prepare Purchase Order, Sales Order, Order Confirmation, and Invoice.
• Compile and ensure all invoices/billing pass to the account department on time.
• Organize and maintain files or document records.
• Dealing with email inquiries & data entry.
• Collaborate with logistic and customer to ensure proper custom declaration and documentation are done prior to deliveries.
• Tracking and fixing shipping errors.
• compile necessary documents for Certificate of Origin (COO) application.

Sub

• To assist in preparing social activities and office decorations during cultural festive seasons.
• To assist Procurement and Account with additional tasks and ad-hoc duties from time to time.
• En quire, compare and evaluate offers from suppliers. Track orders and ensure timely delivery.
• Enter order details into the ERP system.

Qualifications/Skills:

• Written and verbal communication skills
• Flexibility
• Spreadsheet preparation and tracking skills
• Administrative writing and reporting skills
  
• Organizational skills

Education and Experience Requirements:

• Candidate must possess at least a Diploma in Logistics, Business Administration, Economics, or Business Studies ? Administration/ management or equivalent.
  
• Preferably with 2 years of working experience in a manufacturing company.
• Computer literate with computer skills in Microsoft Team, Microsoft word and Microsoft Excel.
• Experience in ERP system Monitor G5 is added advantage.