Administrative Assistant (Property/Asset Management)

HCK Capital Group; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Petaling Jaya seeks an Administrative Assistant to provide clerical support for daily operations. The role includes handling documentation, managing invoices, and assisting with payment tracking. Qualifications include a diploma in a relevant field and proficiency in Microsoft Office tools. Candidates should have strong organizational and communication skills. This is a great opportunity to advance in the property/asset management sector with competitive salaries and comprehensive health benefits.

Benefits

Competitive salary

Annual leave – 14 working days per year

Health benefits including medical/dental allowance

Qualifications

• Diploma in Administration, Business, or related field is required.
• Basic knowledge of property management operations is an advantage.
• Ability to handle multiple tasks and work independently.

Responsibilities

• Prepare and manage invoices and official receipts.
• Maintain proper filing for administrative documents.
• Generate and issue water and electricity bills.
• Support daily administrative tasks for the Property Management team.

Skills

Microsoft Office (Word, Excel, Outlook)

Good communication skills

Organizational skills

Detail-oriented

Education

Diploma or equivalent qualification in Administration, Business, or a related field

Job description

Job Summary

Administrative Assistant (Property/Asset Management) is responsible for providing administrative and clerical support to ensure the smooth daily operations of the Property/Asset Management Department. This role involves handling documentation, billing, payment tracking, and assisting with defect and complaint management.

Responsibilities

Administrative & Documentation

Prepare and issue Purchase Orders (POs).

Prepare and manage invoices, official receipts, and related documentation.

Maintain proper filing and records for all administrative and financial documents.

Prepare and update payment listings and tracking reports.

Generate and issue water and electricity bills.

Follow up on outstanding payments with owners, tenants, and relevant parties.

Coordinate with the Finance Department on payment status and required documentation.

Coordination & Support

Liaise with internal departments (Finance & Management Office).

Support the Property Management team in daily administrative tasks.

Perform any other administrative duties as assigned by the Head of Department or Management.

Requirements

Diploma or equivalent qualification in Administration, Business, or a related field.

Basic knowledge of property management operations is an advantage.

Proficient in Microsoft Office (Word, Excel, Outlook).

Good communication and follow-up skills.

Organized, detail-oriented, and able to handle multiple tasks.

Able to work independently and as part of a team.

Competitive salaries which will commensurate according to the candidate’s skills sets and achievements

Annual leave – 14 working days per year for new hires below manager level. You will be entitled to take annual leave after your confirmation of service (generally this is after the initial 3-month probation period)

Health benefits medical/dental expense allowance and education support for you and your immediate family members (spouse and children below 21 years old)

This is not intended to be an exhaustive listing of all skills, duties, or responsibilities associated with the job. Management reserves the right to revise the job, or to require that other or different tasks be performed, should circumstances change (i.e., changes in personnel, workload, or technological developments).

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

What can I earn as an Administration Officer