Administration Assistant Manager

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing technology company seeks an Administration Assistant Manager in Malacca City, Malaysia. The successful candidate will oversee office operations, implement policies, and manage vendor relationships. A tertiary qualification in Business or relevant fields is essential, along with advanced MS Office skills and strong communication abilities. This role involves significant coordination and the execution of company events, ensuring smooth office function and vendor management.

Qualifications

• Must have a tertiary qualification in Business or related fields.
• Advanced skills in MS Office required (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Oversee office operations to ensure efficiency.
• Assist in implementing office policies and procedures.
• Monitor inflow/outflow of documents and manage dispatch services.
• Coordinate vendor relationships and negotiate contracts.
• Participate in planning and execution of company events.

Skills

Advanced systems skills

MS Office (Excel, Word, PowerPoint)

Good written and oral communication

Education

Tertiary qualification in Business / Administration / Supply Chain Management

Job description

About the job Administration Assistant Manager

Responsibilities

• Oversee office services by ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Assist Administration Manager in implementing office policies by setting up procedures and standards to guide the operation of the office.
• Responsible to monitor the inflow/outflow of documents i.e. dispatch services, courier for mailroom and warehouse.
• Oversee the receptionist team provide courteous and effective customer service
• Support and manage benefits administration expenses such as company cars maintenance, shuttle bus service, petrol and repairs
• Liaise and coordinate relationships with vendors and service providers ensuring that all items are invoiced and paid on time
• Assist in managing contract and price negotiations with office vendors and service providers
• Administrate the vendor profile maintenance in PtoP system.
• Processes PtoP issue resolution, as and when required.
• Participate actively in the planning and execution of company events
• Completes special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules; monitoring results.

Jobholder Requirements

• Possess tertiary qualification in Business / Administration / Supply Chain Management or equivalent disciplines.
• Advanced systems skills and working knowledge of MS Office including Microsoft Excel, Microsoft Words and Microsoft Power Point.
• Good written and oral expression and comprehension.