ADMIN MANAGER 行政经理

FR Development Asia; Seberang Perai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading development firm in Asia seeks an experienced Administrative Manager to oversee daily operations and manage a team effectively. Responsibilities include coordinating logistics, supporting sales processes, and ensuring efficient administrative systems. Ideal candidates will have at least 5 years of office management experience, strong organizational skills, and proficiency in Microsoft Office. This role is crucial for optimizing productivity and maintaining seamless operations across departments in Penang, Malaysia.

Qualifications

• Minimum 5 years of experience in office management or a similar administrative role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficient in Microsoft Office suite and office automation tools.

Responsibilities

• Manage and oversee daily administrative operations, including procurement and facilities management.
• Liaise with internal teams and external vendors to coordinate logistics and events.
• Support the Sales Department in processing Sales Orders.

Skills

Office management

Organizational skills

Communication skills

Microsoft Office suite

Team supervision

Problem-solving

Tools

Microsoft Office

Job description

Responsibilities

• Manage and oversee daily administrative operations, including procurement, facilities management, and office supplies inventory
• Liaise with internal teams and external vendors to coordinate logistics, events, and other administrative activities
• Guiding, motivating, and managing a team effectively to maintain efficient administrative systems and procedures to optimise productivity
• Support the Sales Department in proceeding with their Sales Orders
• Supervise and support the administrative team, providing guidance and mentorship
• Assist with HR-related tasks, such as onboarding and employee record-keeping
• Updating and maintaining detailed, accurate inventory records using appropriate software or systems. Ensure opening and closing stock are accurate, and investigate discrepancies between physical counts and system records.
• Contribute to the development and implementation of administrative policies and best practices
• Working with other departments like procurement, sales, and finance to ensure a seamless supply chain and provide accurate inventory reports to management

Qualifications

• Minimum 5 years of experience in office management or a similar administrative role
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively
• Strong communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and office automation tools
• Proven track record of implementing efficient administrative systems and procedures
• Hands‑on experience in supervising and developing administrative teams
• Excellent problem‑solving and decision‑making abilities
• Flexible and adaptable, with a proactive and customer‑oriented approach