Admin Manager

FR DEVELOPMENT ASIA SDN BHD; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading development firm is seeking an experienced Office Manager to oversee daily administrative operations in Seberang Perai, Malaysia. The role involves managing procurement, facilities, logistics, and mentoring a team to enhance productivity. Candidates must have at least 5 years of relevant experience, strong organisational and communication skills, and proficiency in Microsoft Office. This position is crucial for maintaining efficient systems and supporting various departments.

Qualifications

• Minimum 5 years of experience in office management or a similar administrative role.
• Exceptional organisational and time management skills.
• Strong communication and interpersonal skills.

Responsibilities

• Manage and oversee daily administrative operations.
• Liaise with internal teams and external vendors.
• Guide and manage a team effectively.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Decision-making

Adaptability

Customer-oriented approach

Tools

Microsoft Office suite

Office automation tools

Job description

About the role

Manage and oversee daily administrative operations, including procurement, facilities management, and office supplies inventory.

Liaise with internal teams and external vendors to coordinate logistics, events, and other administrative activities.

Guiding, motivating, and managing a team effectively to maintain efficient administrative systems and procedures to optimise productivity.

Support the Sales Department in proceeding with their Sales Orders.

Supervise and support the administrative team, providing guidance and mentorship.

Assist with HR-related tasks, such as onboarding and employee record-keeping.

Updating and maintaining detailed, accurate inventory records using appropriate software or systems. Ensure opening and closing stock are accurate, and investigate discrepancies between physical counts and system records.

Contribute to the development and implementation of administrative policies and best practices.

Working with other departments like procurement, sales, and finance to ensure a seamless supply chain and provide accurate inventory reports to management.

What we\'re looking for

• Minimum 5 years of experience in office management or a similar administrative role
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively
• Strong communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and office automation tools
• Proven track record of implementing efficient administrative systems and procedures
• Hands-on experience in supervising and developing administrative teams
• Excellent problem-solving and decision-making abilities
• Flexible and adaptable, with a proactive and customer-oriented approach