Admin Executive - Legal

Parkland Avenue; Malacca City; On-site; MYR 200,000 - 250,000; Full time

Job summary

A legal support firm in Malacca City is looking for an individual to provide administrative assistance to the Legal Department. Responsibilities include preparing and maintaining legal documents, coordinating with solicitors and authorities, and handling necessary submissions. The ideal candidate will hold a Diploma or Bachelor's Degree in Law and possess skills in documentation processes, with good attention to detail and communication abilities in English and Bahasa Malaysia. This role offers a dynamic environment supporting property transactions.

Qualifications

• Diploma or Bachelor’s Degree in Law (LLB).
• Familiar with property development documentation and legal processes.
• High attention to detail with good organizational skills.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Provide administrative and documentation support to the Legal Department.
• Prepare, organize, and maintain legal documents.
• Assist in coordinating with external solicitors and authorities.
• Handle stamping, registration, and submission of legal documents.
• Support management in ad-hoc administrative duties.

Skills

Attention to detail

Organizational skills

Time management

Communication skills in English

Communication skills in Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in Law (LLB)

Job description

Provide administrative and documentation support to the Legal Department.

Prepare, organize, and maintain legal documents such as Company Resolution, Deeds of Assignment, Tenancy Agreements, and related property documents

Assist in coordinating with external solicitors, consultants, authorities, and internal departments on legal and property matters

Handle stamping, registration, and submission of legal documents to relevant authorities (e.g. LHDN, land office, local councils)

Support management and legal team in ad-hoc administrative duties related to property transactions and compliance

Requirements

Diploma or Bachelor’s Degree in Law (LLB)

Familiar with property development documentation and legal processes (SPA, loan documentation, land matters)

High attention to detail, with good organizational and time management skills

Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage)

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