Admin Executive/ Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in telecommunications is seeking an Admin Executive/Assistant based in Malacca City. This role involves managing a variety of administrative functions, including safety monitoring, vehicle management, and liaising with external stakeholders. The ideal candidate should hold a Diploma or Bachelor's degree and have at least 3 years of experience in a similar role. The company offers attractive remuneration and opportunities for growth, ensuring a fair work-life balance.

Benefits

Attractive remuneration and package

Fair work-life balance

Opportunities for growth and advancement

Qualifications

• At least 3 years of working experience in HR/Administrative Support.
• Ability to handle full spectrum of administration functions.
• Experience liaising with government departments and vendors.

Responsibilities

• Monitor internal and external safety and cleanliness.
• Schedule and manage company vehicles and drivers.
• Liaise with external parties during emergencies and manage correspondence.

Skills

Knowledge in Safety and health

Administrative functions

Security Control

Education

Diploma/Advanced Diploma or Bachelor's Degree

Job description

About the job Admin Executive/ Assistant

What do you need do in this role:

• Overall responsible in handle full spectrum in administration functions.
• Upkeep and monitor of internal & externally factory safety, cleanliness and maintenance. General maintenance for factory and facilities maintenance including IT / security system/ telecommunication system.
• Security Control, and monitor Security guards, giving training and briefings with setting up security guidelines and SOP in details.
• Security Control access, RFID SAC Control Usage.
• Company vehicles control and monitoring including cleanliness /maintenance / repair / license, road tax and insurance renewal.
• Drivers daily scheduling and job orders, setting up driver guidelines and SOP in details, Mileages control and petrol consumption and monitoring.
• Preparation of meeting room, training room for internal / external meeting/ training / lunch & transport for customer/external auditors if require.
• Landscape, pest control monitoring, General wastes control, scheduling and monitoring.
• Foreign workers affairs including attend sick worker to seek medical advice , clinic etc
• Draft / Issue internal &External memo / letter for any management requires.
• Liaise with external parties when emergency situation occurs including BOMBA, Police, Hospital, SAJ, Tenaga National, etc.
• Correspondence with government department (MITI, BOMBA, DOE, DOSH etc) - Apply, renew & maintain company licenses with relevant government and authorities bodies as well as attend their visits and audits.
• Source for vendors for services or indirect purchasing including facilities items, stationary etc.
• Any other duties that may be assigned by superior or management from time to time.

What do you need to have to be successful in this role:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field.
• Preferably who knowledge in Safety and health.
• At least 3 Year(s) of working experience in the related field is required for this position.
• Preferably Senior Executive specialized in HR/Administrative Support or equivalent.

What are the benefits waiting for you:

• Attractive remuneration and package will commensurate with experience and qualification
• An attractive compensation packages
• Fair work-life balance.
• Opportunities for growth and advancement awaits the successful candidate