Admin Executive

Intrinseque Health; Malacca City; On-site; MYR 30,000 - 45,000; Full time

Job summary

A healthcare organization seeks an Admin Executive in Malacca City. This full-time role involves providing essential administrative support such as managing schedules, handling inquiries, and maintaining databases to ensure smooth office operations. Ideal candidates should have at least 2 years of experience and demonstrate strong organizational and communication skills. Proficiency in Microsoft Office is required, along with attention to detail and a proactive attitude. This position is crucial for the overall success of the team.

Qualifications

• At least 2 years of experience in an administrative or executive assistant role.
• Proficient in using Microsoft Office suite, including Word, Excel and Outlook.
• Strong communication and interpersonal skills.

Responsibilities

• Perform general clerical duties like filing, photocopying, and document distribution.
• Manage calendars, schedule meetings, and arrange travel for the team.
• Handle incoming phone calls, emails, and inquiries professionally.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Multitasking ability

Job description

This is an exciting opportunity to join Intrinseque Health as an Admin Executive. In this full-time role, you will be responsible for providing comprehensive administrative support to ensure the smooth running of the Melaka office. This is an integral role that will contribute to the overall success of the business.

What you'll be doing

• Performing general clerical duties such as filing, photocopying, scanning and distributing documents
• Managing calendars, scheduling meetings and making travel arrangements for the team
• Handling incoming phone calls, emails and other inquiries in a professional manner
• Maintaining and updating internal databases and record-keeping systems
• Assisting with event coordination and office management tasks as required
• Supporting the wider team with ad-hoc administrative tasks as needed

What we're looking for

• At least 2 years of experience in an administrative or executive assistant role
• Excellent organisational skills with the ability to multitask and prioritise effectively
• Strong communication and interpersonal skills, with a professional and customer‑focused approach
• Proficient in using Microsoft Office suite, including Word, Excel and Outlook
• A keen eye for detail and the ability to work accurately under pressure
• A proactive and flexible mindset, with a willingness to take on a variety of tasks