Admin cum HR Assistant

Hankyu Hanshin Express; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics company in Selangor, Malaysia, seeks a Human Resources Assistant to manage job postings, coordinate interviews, and administer employee benefits. The ideal candidate will have a certification in human resources and 2-3 years' experience in HR functions. Skills in critical thinking and computer literacy are essential. The role involves organizing orientation programs and managing office inventory, contributing to a well-functioning HR department.

Qualifications

• 2-3 years of relevant experience in HR functions or HR generalist role.
• Well-versed in Employment Act 1955 and other HR-related regulations.
• Sound knowledge of labor laws and practices.

Responsibilities

• Assist in posting job ads and processing received resumes.
• Set up interviews and correspond with prospective employees.
• Administer employee benefits and coordinate orientation programs.
• Manage office inventory and work with vendors for supplies.

Skills

Critical thinking skills

Computer literacy in Microsoft Word, Excel, and PowerPoint

Education

Certification in human resources or management

Job description

Assist in posting job ads on careers pages and processing received resumes.

Setting up interviews and corresponding with prospective employees in a timely manner.

Help organize and manage new employee orientation, on-boarding, and training programs.

Administer employee benefits such as leaves, medical, dental, insurance etc.

Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.

Source for and recommend upgrading courses for the staff.

Provide the necessary confidential administrative support for all human resource, office admin and receptionist function.

Updating databases internally, such as sick and maternity leave, annual leave

Processing internal arrangements such as travel accommodation, training sessions, and team building /company events.

Managing office inventory and working with vendors to ensure the regular supply of office materials. Take inventory and order materials, supplies, and services as needed.

Operating /renew office equipment including printers, copiers, fax machines and multimedia instruments (sourcing others vendor & negotiate for comparison purposes).

Replenish the pantry & meeting room refreshment.

Arrange for delivery/collection document by courier service, sort and distribute document sent by branch and received mail/parcel from Courier Company.

Other ad-hoc HR & Admin duties & projects delegated from management and superior.

Job Requirements:

Certification in human resources, management or similar.

Minimum 2-3 years relevant experience in all rounded HR functions or HR generalist role

Well-versed in Employment Act 1955 and other HR-related regulations

Sound knowledge of labor laws and practices.

The ability to keep sensitive information confidential.

Must be approachable and helpful.

Strong critical thinking skills.

Highly computer literate in Microsoft Word, Excel and PowerPoint

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