Admin / Clerk

Xinyi Energy Smart (M) Sdn Bhd; Jasin; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy company in Jasin, Melaka is seeking an Administrative Coordinator to manage employee attendance, process leave applications, and support production operations. The ideal candidate holds a Diploma in Business Administration or HR, is proficient in Microsoft Excel, and must communicate and write in Chinese. Attention to detail and organizational skills are essential for ensuring smooth daily operations.

Qualifications

• Possess at least a Diploma in Business Administration or HR.
• Proficient in Microsoft Excel (basic formulas, data entry).
• Able to communicate and write in Chinese.
• Strong attention to detail and good organization skills.
• Prior experience in administrative or production coordination is an advantage.

Responsibilities

• Handle daily employee attendance recording and tracking.
• Process and update employee leave applications.
• Check and maintain employee certifications and license validity.
• Coordinate PPE ordering and issuance.
• Assist in preparing production-related documents and reports.
• Support daily administrative tasks for smooth operations.

Skills

Proficient in Microsoft Excel

Able to communicate and write in Chinese

Strong attention to detail

Good organization skills

Ability to work independently

Education

Diploma in Business Administration, Human Resource, or related field

Job description

Xinyi Energy Smart (M) Sdn Bhd – Jasin, Melaka

Handle daily employee attendance recording and tracking.
Process and update employee leave applications.
Check, maintain, and update employee certifications and license validity.
Coordinate PPE (Personal Protective Equipment) ordering and issuance.
Assist in preparing production-related documents and reports.
Support daily administrative tasks to ensure smooth production operations.

Job Responsibilities

• Handle daily employee attendance recording and tracking.
• Process and update employee leave applications.
• Check, maintain, and update employee certifications and license validity.
• Coordinate PPE (Personal Protective Equipment) ordering and issuance.
• Assist in preparing production-related documents and reports.
• Support daily administrative tasks to ensure smooth production operations.

Job Requirements

• Possess at least a Diploma in Business Administration, Human Resource, or related field.
• Proficient in Microsoft Excel (basic formulas, data entry, formatting).
• Able to communicate and write in Chinese (required).
• Strong attention to detail, good organization skills, and ability to work independently.
• Prior experience in administrative or production coordination roles will be an added advantage.