Admin Assistant (Documentation)

Recron Malaysia; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading textile and polyester company seeks an Admin Assistant for their KL Office. This permanent role involves managing shipping activities, booking arrangements, and ensuring smooth communication with shipping lines. The ideal candidate should hold a degree in Shipping, Logistics, or related fields, and possess strong organizational and communication skills. They should be fluent in English and Bahasa Malaysia, with knowledge of SAP modules considered an advantage.

Qualifications

• Experience as a Shipping Executive or similar role.
• 1-2 years of working experience in related field required.
• Fresh Graduates are encouraged to apply.

Responsibilities

• Arrange booking for the SCM Export Booking Team based on IDMS requests.
• Liaise with shipping lines for correct Bills of Lading.
• Track container shipments and monitor updates in the port system.
• Perform invoice verification on shipping liner charges.

Skills

Organizational skills

Problem-solving skills

Communication skills

Attention to detail

Fluent in English

Fluent in Bahasa Malaysia

Mandarin proficiency

Education

Degree / Advance Diploma in Shipping, Logistic, Business Administration / Management

Tools

SAP modules

Job description

Recron Malaysia invites you to join the world’s largest integrated Polyester and Textile Company. Part of the 51 billion dollar Reliance Group, we are part of a Fortune Global 500 Corporation and the largest polyester producer in the world.

We offer you the opportunity to build your skills and take your career in only one direction – ahead.

The role for Admin Assistant, will be based in our KL Office. We offer a permanent role for this position and you will be responsible for all activities managing and processing of shipping work related.

We are looking for someone who has

• A Degree / Advance Diploma in Shipping, Logistic, Business Administration / Management or equivalent.
• Able to speak in English and Bahasa Malaysia.
• Ability to speak in Mandarin will be an added advantage.
• Proven work experience as a Shipping Executive or similar role.
• At least 1-2 Year(s) of working experience in the related field is required for this position.
• Fresh Graduate are encourage to apply.
• Knowledge of SAP modules.
• Organized, Systematic with excellent attention to detail and good at problem solving.

Here is a glimpse of what you will do

• Arrange all booking for the SCM Export Booking Team Base on The IDMS request by the Sale Team.
• Communicate to the shipping liner customer services for the booking generate, transportation thru the shipping movement.
• Liaise with shipping lines to ensure correct Bills of Lading and receipt of them.
• Export Booking Team handle all the SCM export shipment booking of All Product through the email or SCM Advance Planning Booking create by the sales coordinator thru the IDMS.
• Communicate With Sales Coordinator to understand proper booking space destination, Quantity Container or size, L/C request from the consignee for the export shipment requirement.
• Coordination and monitoring all shipment container update port system through liner (Transportation and Forwarding Team).
• Tracking Container and revised booking for the container.
• Invoice verification on all the charges bill by the shipping liner and bill passing to the account department daily process.

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