Admin Assistant

KIMTAR (M) SDN BHD; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A regional business operations company in Malaysia is seeking Admin Executives to support Purchasing, Sales Coordination, and General Administration. The ideal candidates should have a minimum Diplomatic qualification and 1-2 years of relevant experience, although fresh graduates may also be considered. Responsibilities include assisting with procurement documentation, supporting sales processes, and providing administrative support to various departments. Candidates should be skilled in MS Excel and possess strong communication and organizational abilities.

Qualifications

• Minimum Diploma or equivalent qualification.
• 1–2 years of relevant experience preferred (fresh graduates may be considered).
• Computer literate with good MS Excel and documentation skills.
• Strong communication, organization, and teamwork abilities.
• Able to work independently under supervision.

Responsibilities

• Assist the Purchasing Manager with paperwork, documentation, and filing related to procurement activities.
• Support the sales team with order processing, quotation preparation, and customer follow-ups.
• Provide administrative assistance to management and other departments.

Skills

MS Excel

Documentation skills

Strong communication

Organization

Teamwork

Education

Diploma

Job description

Admin Executive

Role Overview

We are looking to hire three Admin Executives to support our business operations. Each role will focus on specific functions — Purchasing Admin, Sales Coordination Admin, and General Admin Support. Successful candidates will ensure smooth day-to-day operations, accurate documentation, and effective communication across departments.

Job Descriptions

🛒 Purchasing Admin

• Assist the Purchasing Manager with paperwork, documentation, and filing related to procurement activities.

• Prepare and process purchase orders under the guidance of the Purchasing Manager.

• Maintain accurate records of suppliers, quotations, pricing, and inventory updates.

• Coordinate with suppliers for delivery schedules and ensure proper documentation is in place.

• Support cost control and vendor performance tracking by updating records and reports.

• Handle administrative tasks to ensure compliance with company procedures and smooth purchasing operations.

📞 Sales Coordination Admin

• Support the sales team with order processing, quotation preparation, and customer follow-ups.

• Coordinate between sales, logistics, and accounts to ensure smooth delivery and invoicing.

• Maintain accurate sales records and update customer databases.

• Assist in preparing sales reports and monitoring team performance incentives.

🗂 General Admin Support

• Provide administrative assistance to management and other departments.

• Handle documentation, filing, and correspondence.

• Support HR and finance teams with basic clerical tasks (claims, petty cash, scheduling).

• Undertake ad hoc assignments as instructed by management.

Company Office Location

• Lot 1225, Batu 23, Jalan Sungai Lalang 1 (Perindustrian), 43500 Semenyih, Selangor Darul Ehsan.
• Located in the Semenyih industrial zone, near major landmarks such as Fish Valley Semenyih Restaurant (5 mins away) and Nirvana Memorial Park Semenyih (along Jalan Sungai Lalang).

Requirements

• Minimum Diploma or equivalent qualification.
• 1–2 years of relevant experience preferred (fresh graduates may be considered).
• Computer literate with good MS Excel and documentation skills.
• Strong communication, organization, and teamwork abilities.
• Able to work independently under supervision.

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