Accounts Cum Admin Executive

Sitetectonix Pte Ltd; Johor Bahru; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in urban design is seeking a Finance and HR Officer in Johor Bahru, Malaysia. The role includes managing accounts payable and receivable, preparing payroll, ensuring statutory compliance, and handling various HR functions. Candidates should have at least a Diploma or Bachelor’s Degree and 5-10 years of relevant experience. Proficiency in MS Office and accounting/payroll software is essential. This position offers an opportunity to contribute to a dynamic team focused on delivering innovative solutions.

Qualifications

• 5-10 years of experience in a similar role.
• Well versed with local Employment Act and Statutory guidelines.
• Full comprehension of office management systems and procedures.

Responsibilities

• Prepare Accounts Receivable and Accounts Payable using accounting software.
• Prepare and update monthly and yearly financial reports.
• Ensure compliance with all relevant Malaysian employment laws.

Skills

Local Employment Act knowledge

Team collaboration skills

Excellent MS Office skills

Payroll software proficiency

Accounting software proficiency

Education

Diploma or Bachelor’s Degree

Tools

Accounting Software

Payroll Software

MS Office

Job description

LANDinc is a global leader in urban design, landscape architecture, and environmental planning. Partnering with forward-thinking clients, we create exceptional spaces that deliver innovative and lasting solutions to the challenges of an ever-changing world.

Responsibilities

• Accounts & Finance
  • Prepare Accounts Receivable (AR) and Accounts Payable (AP), using Accounting software and liaise with counterpart in Singapore office on accounts matters.
  • Prepare and update monthly and yearly financial reports related to the Malaysia office, and liaise with counterpart in Singapore office to prepare a consolidated financial report.
  • Liaise with Company Secretary, Auditor, Tax Agent and Landlord
  • Ensure timely handling of all statutory and monthly payments
  • Issue invoices and all required supporting documents for clients’ payment processing.
  • Follow up with clients on outstanding payments.
  • Handle GST-related matters (if applicable).
• Payroll & Statutory Compliance
  • Prepare monthly payroll accurately and on time
  • Process and submit statutory contributions and payments including EPF (KWSP), SOCSO, EIS, LHDN, and HRDF within deadlines
  • Ensure compliance with all relevant Malaysian employment laws and government regulations
• Human Resources (HR)
  • Handle the full spectrum of HR functions including recruitment support, payroll support, managing staff onboarding and off boarding procedures
  • Monitor and process staff confirmation, promotion, salary adjustment, appraisal, and related HR matters
  • Maintain and update employee records and personal files (hardcopy and softcopy), including statutory and administrative documents
  • Prepare, update, and maintain HR summaries, periodic reports, and staff leave records
  • Contribute to continuous improvement of HR systems, processes, and documentation
  • Assist Senior Executives in preparing, and updating HR policies, employee handbook, and company procedures
  • Liaise with government offices on employee-related matters
• Administration
  • Provide general office administration support, including facilities, maintenance, and service schedules
  • Coordinate office operations to ensure smooth day-to-day functioning
• Others
  • Perform any other duties as assigned by Management / Key Executives from time to time

Requirements

• Candidate must possess at least a Diploma, or Bachelor’s Degree.
• Well versed with local Employment Act and Statutory guidelines.
• Team Skills – being able to work collaboratively with others in a participative management environment.
• Excellent knowledge of MS Office/Accounting Software/Payroll Software
• Full comprehension of office management systems and procedures
• 5-10 years of experience in a similar role