Account & Admin Executive

Foqcus Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic organization in Kuala Lumpur seeks an Account & Admin Executive to manage billing, provide administrative support, and assist in recruitment activities. The ideal candidate will possess a diploma or bachelor’s degree and have 1-3 years of relevant experience. Responsibilities include handling invoices, ensuring smooth office operations, and supporting the accounting process. Proficiency in business English and Bahasa Malaysia is required. This role offers an excellent opportunity for growth and development.

Qualifications

• 1-3 years of relevant experience in accounting, admin support, or related roles.
• Excellent command of business English and Bahasa Malaysia.

Responsibilities

• Handle billing, accounting support, and claim verification.
• Follow up on outstanding customer payments.
• Assist in preparing monthly claims and processing invoices.

Skills

Billing and invoicing

Accounts receivable

Bank reconciliation

Office administration

Recruitment support

Business English

Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in Business or Communications

Job description

The Account & Admin Executive is responsible for handling billing, accounting support, claim verification, payment follow-ups, and general administrative coordination across multiple companies.

The role works closely with Sales, Operations, and Management to ensure accurate financial records, timely invoicing, and smooth office operations.

Key Responsibilities

Billing & Sales Support

Issue customer quotations based on information provided by the Sales Team.

Issue Proforma Invoices based on Sales information.

Issue customer invoices based on Sales / Operations information.

Prepare and issue Debit Notes / Credit Notes for inter-company transactions.

Maintain proper filing of invoices for all companies.

Update sales reports on a weekly basis.

Assist Sales Director in placing purchase orders to suppliers.

Accounts Receivable & Banking

Follow up outstanding customer payments together with the Sales Team.

Issue official receipts for incoming payments.

Perform monthly bank reconciliation.

Claims & Accounting Data Entry

Assist Director in preparing monthly claims.

Verify employees’ monthly claims for accuracy and compliance.

Collect, verify, and process supplier invoices.

Key in claim data / supplier invoices into the accounting system.

Office & Administrative Support

Manage office pantry groceries.

Manage office mailbox and collect incoming letters.

Manage office and building access cards.

Organize and coordinate monthly birthday celebrations.

Recruitment Support

Manage recruitment job postings.

Review resumes and shortlist candidates for submission to HOD.

Arrange and coordinate interviews.

Follow up on candidates’ acceptance decisions.

Requirements & Qualifications

Education & Experience

Diploma or Bachelor’s Degree in Business, Communications, or related fields.

1–3 years of relevant experience in accounting, admin support, or related roles (fresh graduates with strong potential are welcome to apply).

Excellent command of business English and Bahasa Malaysia (both written and spoken).