Accounts Payable Specialist - Freelance, Remote

Magic; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A luxury e-commerce platform is seeking an Accounts Payable Specialist to handle vendor payments and invoice processing. The role requires a minimum of 3 years of experience in accounts payable and proficiency in NetSuite and Excel. This is a remote position with a compensation of $6 per hour, working Monday to Friday, 9 AM to 5 PM EST.

Formación

• Minimum 3 years of accounts payable experience.
• Proven experience with NetSuite or similar ERP systems.
• Strong proficiency in Microsoft Excel.
• Experience with payment processing systems.
• Background in invoice reconciliation and 3-way matching.

Responsabilidades

• Process and reconcile inventory invoices via 3-way matching in NetSuite.
• Prepare payment runs using NetSuite and Transfermate.
• Respond promptly to vendor inquiries.
• Assist with month-end close procedures.

Conocimientos

NetSuite expertise

Advanced Excel capabilities

Payment processing systems knowledge

Financial documentation management

Herramientas

NetSuite

Microsoft Excel

Descripción del empleo

Accounts Payable Specialist - Freelance, Remote

Employment Type: Full Time

Location: LatAm - Mexico

Reporting To: Client via Magic

Compensation: $6.00 / hour

Overview

Accounts Payable Specialist - Freelance, Remote

About the Client

A leading luxury e-commerce platform revolutionizing designer fashion retail since 2010. With over 1,000 brands across fashion, fine jewelry, and home, they serve customers in 125 countries. This innovative company bridges the gap between runway designs and consumer access, backed by significant funding and powered by a team of 400+ global employees.

What the Role Exists To Do

We need an Accounts Payable Specialist to strengthen our financial operations by managing vendor payments, ensuring accurate invoice processing, and maintaining strong relationships with our global network of luxury designers and suppliers. This role is crucial in maintaining the financial integrity of our operations and supporting our continued growth in the luxury e-commerce space.

The Impact You’ll Make

Invoice Management & Processing

• Process and reconcile inventory invoices via 3-way matching in NetSuite
• Upload and maintain incoming invoices with supporting documentation
• Investigate and resolve quantity/price discrepancies between POs and deliveries

Payment Processing & Reconciliation

• Prepare payment runs using NetSuite and Transfermate
• Process wire transfers and ACH transactions
• Verify and reconcile vendor statements
• Recover deposits from closed and quantity-changed line items

Vendor Relations & Communication

• Respond promptly to vendor inquiries
• Resolve past-due invoice issues
• Maintain professional communication with internal departments

Financial Documentation & Reporting

• Prepare and update internal AP spreadsheets and files
• Assist with month-end close procedures
• Support additional accounting department requirements as needed

Qualifications

Required:

• Minimum 3 years of accounts payable experience
• Proven experience with NetSuite or similar ERP systems
• Strong proficiency in Microsoft Excel
• Experience with payment processing systems
• Background in invoice reconciliation and 3-way matching
• WFH Set-Up: Computer with at least 8GB RAM, an Intel i5/AMD Ryzen 5 or higher, and reliable internet
• Headset with an extended mic and noise cancellation; webcam
• Back-up computer and internet connection; quiet, dedicated workspace at home

Your Superpowers:

• NetSuite expertise
• Advanced Excel capabilities
• Payment processing systems knowledge
• Financial documentation management

You should apply if…

• You thrive in a fast-paced, luxury retail environment
• You're passionate about maintaining financial accuracy and integrity
• You enjoy problem-solving and process improvement
• You're naturally detail-oriented and organized
• You value clear communication and professional relationships
• You're comfortable working with international transactions and vendors

Work Setup & Hours

• Remote position; reliable internet and quiet workspace required
• Must provide own computer with at least Intel Core i5 or equivalent or higher
• Hours: Monday to Friday, 9 AM to 5 PM EST (40 hours per week)

Compensation & Benefits

• $6 per hour
• No benefits package included

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