Personal Assistant to Director

SPS Corporate; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A dynamic corporate team in Surabaya is seeking a Personal Assistant to the Director. In this full-time role, you will provide comprehensive administrative support, manage the Director's calendar, and coordinate events. Ideal candidates have at least 3 years of experience and strong organizational skills. The position requires discretion and the ability to communicate effectively at all levels. A driving license (sim A) is also necessary.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant.
• Ability to communicate effectively at all levels of the organisation.
• Experience in handling confidential information with discretion.

Responsibilities

• Provide administrative support to the Director including calendar management.
• Draft correspondence on behalf of the Director.
• Conduct research and assist with various projects.
• Coordinate events, conferences, and other functions.
• Field inquiries for the Director and manage communications.
• Organize and maintain the Director's documents.
• Provide general office support as needed.

Skills

Excellent communication skills

Strong organizational skills

Multitasking ability

Proficiency in Microsoft Office

Attention to detail

Problem-solving mindset

Job description

About the role

We are looking for a driven and organized Personal Assistant to Director to join our dynamic team at SPS Corporate in Surabaya, East Java. This is a full-time role with the opportunity to work in a collaborative and supportive environment.

What you'll be doing

Providing comprehensive administrative support to the Director, including managing their calendar, scheduling appointments and meetings, and making travel arrangements.

Handling a variety of correspondence, including drafting emails, letters, and other documents on behalf of the Director.

Conducting research and analysis to assist the Director with various projects and initiatives.

Coordinating and facilitating events, conferences, and other functions as required.

Serving as the primary point of contact for the Director, fielding inquiries and managing their communication with various stakeholders.

Maintaining and organizing the Director's files, records, and other important documents.

Providing general office support as needed, such as ordering supplies, managing inventory, and supporting other administrative tasks.

What we're looking for

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or executive-level setting.
• Excellent written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organisation.
• Strong organisational skills and the ability to multitask and prioritize effectively.
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• A keen attention to detail and the ability to work with a high degree of accuracy.
• Discretion and the ability to handle confidential information with the utmost care.
• A proactive and problem-solving mindset, with the ability to anticipate the Director's needs.
• Have driving licence (sim A).
• Placement in West Surabaya.