Executive Assistant

TalentPop App; Kota Medan ᯔᯩᯑᯉ᯲; Remote; IDR 246.184.000 - 410.307.000; Full time

Job summary

A leading talent consultancy is seeking a skilled Executive Assistant to support top executives remotely. In this pivotal role, you'll manage complex schedules, coordinate travel, and serve as a crucial liaison, allowing leaders to focus on innovation and growth. Ideal candidates should have strong administrative skills, a proactive mindset, and be available to work full-time during U.S. hours. Enjoy a supportive culture with career development opportunities.

Benefits

Work from anywhere

Health and dental insurance or stipend

Paid time off

Career development opportunities

Qualifications

• At least 6 months of experience as an administrative or executive assistant, ideally supporting C-suite executives.
• Clear and confident communicator, both in writing and verbally.
• Resourceful and proactive problem-solver in a fast-paced environment.

Responsibilities

• Manage calendars and inboxes strategically.
• Coordinate travel, meetings, and special projects seamlessly.
• Serve as the professional liaison between leaders and stakeholders.
• Implement systems that streamline operations.
• Conduct research for informed decision-making.

Skills

Administrative experience

Communication skills

Problem-solving

Technical proficiency

Job description

Overview

Be the strategic partner who empowers leaders to achieve more. At TalentPop, we help e-commerce brands build world-class teams. We\'re on a mission to connect top-tier talent with ambitious companies, and we\'re currently seeking a highly skilled Executive Assistant to join our team.

In this pivotal role, you won\'t just handle tasks—you\'ll be the force that drives leaders forward. You will provide essential, high-level support to our clients\' leadership teams, allowing them to focus on what they do best: innovating and scaling their businesses. You\'ll masterfully manage complex calendars, organize high-stakes meetings and travel, and serve as a crucial gatekeeper. Your ability to anticipate needs and proactively solve problems will make you an invaluable asset.

Responsibilities

• Optimizing schedules and communication: Manage calendars and inboxes with strategic foresight to ensure key priorities are always at the forefront.
• Facilitating success: Coordinate travel, meetings, and special projects from start to finish.
• Acting as a trusted liaison: Serve as the professional and confidential point of contact between leaders and internal and external stakeholders.
• Driving efficiency: Implement systems and processes that streamline operations and improve productivity.
• Supporting critical decisions: Conduct research and prepare materials that enable informed, high-impact decision-making.

Qualifications

• Experience: At least 6 months of experience as an administrative or executive assistant, ideally supporting C-suite executives or high-level clients.
• Communication: A clear, confident, and highly discreet communicator, both in writing and verbally.
• Mindset: A resourceful and proactive problem-solver who thrives in a fast-paced environment.
• Technical Savvy: Proficient with productivity software and a quick learner when it comes to new technologies.
• Availability: Available to work full-time (40 hours per week) during U.S. business hours.

Technical Requirements

• Internet: A stable and reliable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both upload and download speed).
• Hardware: A personal PC or laptop with an i5 processor (or equivalent) or higher.

The TalentPop Advantage

• Work from anywhere: Enjoy the flexibility of a 100% remote, full-time position.
• Growth: We provide regular performance reviews, learning tools, and career development opportunities to help you advance.
• Work-life balance: We support our team with paid time off.
• Benefits: You\'ll have access to health and dental insurance or a health stipend based on your location.
• Supportive culture: Join a collaborative and dynamic team where your contributions are recognized and valued.

Important: To be considered for this position, please make sure to include the following application code in your submission: EA. This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you’ve carefully read the job posting.

Ready to be the indispensable force behind great leadership? Apply now to join the TalentPop team.