Administration Staff

PT Lion Wings; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading FMCG company is hiring for an Administration Staff in the Recruitment Department. The successful candidate will manage the recruitment process, including scheduling interviews and maintaining candidate documentation. The role requires a Bachelor's Degree in Industrial Engineering and a minimum of 5 years of relevant experience. The position is located in Jakarta, offering a supportive environment with various team building activities. Proficiency in office applications like Excel is essential.

Benefits

Medical

Miscellaneous allowance

Parking

Qualifications

• Minimum 5 years of experience in a similar recruitment admin role.
• Domiciled in Central Java and willing to work in Jakarta.
• Able to work under pressure and meet tight deadlines.

Responsibilities

• Handle administrative tasks related to the recruitment process.
• Assist in filtering CVs and managing candidate applications.
• Schedule interviews and manage medical check-ups.

Skills

Proficient in Excel

Detail-oriented

Proactive

Organized

Education

Bachelor’s Degree in Industrial Engineering

Tools

Excel

PowerPoint

Canva

Job description

Administration Staff for Recruitment Department

Please read this job vacancy carefully before you apply, and do you match the specifications we are currently looking for to fill this position? Are you a graduate of the Department Industrial Engineering, Administrative Management, Office Administration, Accounting, or HR Management? Do you already have 5 years of experience in a similar Admin Recruitment role from an FMCG Company? If yes, you are the person we are looking for right now for this position. But if not, you are not the person we are currently looking for for this position.

Note:

We are not currently seeking Bachelor Degree (S1) of Psychology or Law Majors for this position.

Job Purpose: Responsible for handling administrative tasks related to the recruitment process, from job postings to onboarding documentation.

Job Description:

• Prepare and post job vacancies.
• Assist in filtering CVs and managing candidate applications.
• Schedule interviews, tests (offline/online), and medical check-ups.
• Contact and schedule shortlisted candidates, and provide weekly reports.
• Handle candidate documents and ensure proper printing and filing.
• Schedule offline or online tests, prepare test materials, and check the test results.
• Liaise with General Affairs, Receptionist, and Office Support regarding candidate information, room arrangements, cleanliness, and meal provision.
• Schedule, receive, and check medical check-up results.
• Manage invoice payments, including job postings, psychological tests, medical check-ups, and related reporting.
• Maintain recruitment tools, office supplies, and mobile phone credit usage.
• Submit stamp requests, monitor stamp usage, and prepare related reports.
• Prepare employment contracts, track document flow, and submit weekly or monthly reports.
• Input data and reports into internal systems related to recruitment tasks.
• Scan signed employment contracts and upload them to Google Drive for Accounting and Finance Department needs.
• Receive all incoming mail related to recruitment and check it according to the SOP.

Requirement:

• Bachelor’s Degree in Industrial Engineering (min. GPA 3.00) is a MUST, from a well-known university.
• Minimum 5 years of experience in a similar recruitment admin role (in the same company is a must).
• Domiciled in Central Java and willing to work in Jakarta.
• Proficient in Excel (intermediate), PowerPoint, Canva; knowledge of Photoshop/Corel Draw is a plus.
• Detail-oriented, proactive, organized, and enjoys administrative tasks.
• Able to work under pressure, with overtime, and meet tight deadlines.
• Tenacious, thorough, diligent, and eager to work.
• Working hour: Non-Shift, Monday-Friday (8AM - 5PM).
• Only shortlisted candidates will be notified.
• Willing to undergo the full recruitment process and be placed in Cakung, East Jakarta.

How many years\' experience do you have as an Administrative Staff?

How many years\' experience do you have as a Recruitment Administrator?

How many years\' experience do you have as a Document Control Staff?

Manufacturing, Transport & Logistics 1,001-5,000 employees

Please check our website for more details: www.lionwings.com

Our Company: We are a synergy of two conglomerates, namely LION CORPORATION from Japan and WINGS GROUP of Indonesia, producing consumer goods for 150 years. We are FMCG in cosmetics and toiletries, such as: Hair Care, Oral Care, Skin Care, Children\'s Toiletries, Dishwashing Liquid, and many other consumables.

Our Headquarters and Factory are located in a large area, approximately 12 Acres, in Cakung, East Jakarta.

Our Products: Our famous product brands include Mama Lemon, Ciptadent, Zact, Systema, Smile-Up, Kodomo, Zinc, Emeron, Botanical, Lavenda, Lovely, Sidia, etc. Many have won TOP BRAND awards and Rekor MURI and are ISO 9001, Halal, GMP (CPKB) certified.

Our Market Share: Distributed across five continents, including Domestic and International Market, Traditional and Modern Markets, through the cooperation of our Partners and Exclusive Distributors, in over 100 countries. Our market share in each country is growing with quality, competitive price, and HR support.

Our Recruitment: We invite all those who are young, active, dynamic, creative, innovative, skillful, and who want to grow and make continuous improvements to join with us!

Let\'s build your career since young with the spirit of youth!

Other Activity: Futsal, Basketball, Aerobic, Billiard, Karaoke / Watching Movie in Auditorium, Company Gathering annually, Training, Outbound, Gowes, CSR (Baksos), etc.

Please check our website for more details: www.lionwings.com

Medical

Miscellaneous allowance

Parking