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Company Secretarial Assistant page is loaded

Apply locations Doxford time type Full time posted on Posted Yesterday job requisition id JR030486

Arriva is a leading provider of passenger transport across Europe, employing around 34,400 people and delivering approximately 1.6 billion passenger journeys. With buses, trains, coaches, trams, waterbuses, bike-sharing systems, on-demand transport solutions and a rolling stock leasing company, Arriva proudly connects people and communities safely, reliably and sustainably across 11 countries, delivering these services in a better way, every day.

We have strong roots dating back to 1938, an ambitious growth agenda, and a continuously developing relationship with our new shareholder I Squared Capital, who acquired Arriva in May 2024.

At the heart of Arriva is an ambition to make passenger transport the best choice as we look to connect people within our local communities to all the things that are important to them – safely, reliably, and sustainably.

We’re looking for a highly organised and detail-focused individual to join us as Company Secretarial Assistant, supporting the Head of Legal and Deputy Company Secretary. This is a key role in helping to coordinate company secretariat and governance activities across the Arriva Group, ensuring compliance with corporate obligations and supporting the smooth running of our governance framework.

The role will be based in our Doxford office, operating on a full-time basis Monday to Friday, 35 hours per week with one hour lunch per day.

Key responsibilities of the role:

• Supporting compliance with the Companies Act and related UK legislation, including statutory filings and director appointments/resignations.
• Assisting in the preparation of governance content for annual reports, including Section 172 statements, Wates Corporate Governance statements, and Directors’ Reports.
• Coordinating board and committee support for key legal entities, including compiling and distributing board packs and taking minutes where required.
• Maintaining statutory registers and records for the Group’s UK legal entities.
• Providing company secretarial input on corporate projects and assisting with corporate execution, notarisation, and KYC/corporate information requests.
• Supporting the Group treasury team on approvals related to collateral documentation.
• Monitoring developments in UK company law, corporate governance, and regulatory best practice.

What we’d like from you!

We’re looking for an organised and proactive individual with a solid foundation in company secretariat work and a genuine interest in corporate governance. You’ll be confident working in a fast-paced environment, with the ability to support multiple stakeholders and maintain a high standard of accuracy and professionalism.

Key skills and experience include:

• Experience working in a company secretariat team, with a strong understanding of the Companies Act and UK corporate governance requirements.
• An active advocate of good governance and best practice in board and entity management.
• Ability to build strong working relationships across functions and jurisdictions, and operate effectively within a complex matrix structure.
• Strong analytical, written, and verbal communication skills.
• Excellent attention to detail and a commitment to delivering accurate, high-quality work.
• High level of integrity, professionalism, and discretion when handling sensitive information.
• A collaborative approach, with a positive, “can do” attitude and willingness to support team priorities.
• Familiarity with corporate governance platforms (e.g. Diligent Boards, Diligent Entities) is desirable.
• A qualification from the Chartered Governance Institute (ICSA) or equivalent is preferred, or currently working towards one.

Finally, we’re looking for candidates aligned to Arriva’s values: caring passionately, doing the right thing and making a difference.

What we can offer you in addition to a competitive base salary:

• True hybrid working – focusing on where you can best deliver for your customers, whilst still allowing for the required work life balance.
• A generous pension plan.
• Life Assurance plus access to one of the UK’s largest networks of medical professionals (UK based colleagues).
• 25 days holidays and statutory bank holidays per year (pro rata for mid-year joiners), and opportunity to purchase additional holiday in eligible windows.
• Access to our Employee Assistance Programme (EAP).
• Access to discounts and cash back through ‘The Village’ – our Online Reward Gateway.
• Eyecare vouchers.
• The opportunity to join our Employee Experience Forum – a community of people leading activity and initiatives to enhance Wellbeing, Career Development and Communications within our community in the Corporate Centre.
• The opportunity to join a Global Arriva Inclusion Network (GAIN) group- a community of people who are passionate about equality, diversity and inclusion.
• Free Arriva bus travel for you and immediate family outside of London – T&C’s apply
• And a truly wonderful team to be joining!

Why work for us?

Arriva is a people focused business. In every part of Arriva, our people deliver high standards of customer service and work together to demonstrate kindness, determination, and resilience.

Our values were created by Arriva people. They guide our actions and the way we work, helping to reflect and shape our culture. They focus on caring, integrity and making the difference.

Our people choose to work for us, and to stay with us, because we are a great place to work. At Arriva, we strive to create a culture where we can all be ourselves, where we belong, feel respected and our differences celebrated.

We actively seek out and value difference. We want our business to reflect the wide range of communities in which we operate, so we can serve them even better.

The closing date for applications is 24th July 2025. Arriva Group reserve the right to close this vacancy early.