Event Planner jobs in United Kingdom

Monday to Friday; £13.00 per hour for 40 hours per week (07:00‑16:00 with some flexibility required). Free onsite parking.

Sodexo is seeking a proactive and organised Facilities & Events Coordinator to act as the main point of contact for all meetings and events on site, ensuring a smooth and professional experience for clients, colleagues and visitors. In this key role, you will uphold all client and company security processes, deputise for the Building Services Manager in their absence, and provide support with a range of ad‑hoc operational duties. Flexibility is essential, as you will also assist and provide cover at our other location when required. This is an excellent opportunity for a motivated individual who thrives in a fast‑paced environment and is committed to delivering exceptional service.

• Deliver a high‑quality service to all customers by managing meetings, events, hospitality set‑ups, visitor coordination, furniture moves, catering arrangements and gathering service feedback.
• Triage help‑desk tickets, manage facilities‑related enquiries, support Maximo work orders, assist with stock control, ordering, parcel handling, courier communication and general site administration.
• Act as the main point of contact in the Site Manager’s absence, deputising to ensure all site processes are covered, supporting with PO creation, invoice trading and supervising contractors.
• Serve as site safety champion, participate in safety calls, log safety reports, support CCTV monitoring, access control, incident reporting and ensure compliance with Sodexo and client policies.
• Act as super‑user for document catalogues, SEMS and DMS folders, oversee archiving processes, maintain retention protocols and ensure compliance documents are accurate and up to date.
• Provide cover for our Basingstoke location onsite or remotely, support regional management with reports and presentations and complete additional reasonable tasks to maintain smooth operations.

• Must be willing to complete SIA security training.
• IOSH qualification is highly desirable.
• Previous experience within a corporate or pharmaceutical environment is preferred.
• Strong customer‑facing experience, ideally within events or hospitality.
• Confident in using IT systems including Microsoft Teams, Excel, Word and related applications.
• Good understanding of security protocols and safety requirements is advantageous.

• Unlimited access to an online platform offering mental health and well‑being support.
• Employee Assistance Programme to help with everyday issues or larger problems.
• Access to a 24‑hour virtual GP Service.
• 7‑day Sodexo Discounts Scheme, open to friends and family.
• Membership of the Mercer Aspire Pension Plan.
• Learning and development tools and career progression opportunities.
• Bike to Work Scheme.

Ready to be part of something greater? Apply today and start your journey with Sodexo!