Event Administrator

The William Reed Group; Brighton; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

A global events organization is seeking an Event Administrator to assist with global events in the nutrition sector. This role involves managing registration processes, supporting event operations, and maintaining accurate records. Ideal candidates should have outstanding organizational and communication skills, alongside proficiency in IT, particularly MS Office. The position offers hybrid working and a range of benefits including generous annual leave, wellbeing initiatives, and opportunities for personal development.

Benefits

25 days annual leave

MeDay (birthday or cultural celebration day)

Volunteer day for charity

Contributory Pension

Wellbeing benefits

Cycle to Work Scheme

Electric Car Scheme

Qualifications

• Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks.
• Strong administration skills with fantastic attention to detail.
• Demonstrate the ability to meet strict deadlines and work well under pressure.
• Proficient IT skills including advanced Excel knowledge.
• Willingness to travel occasionally to European events.

Responsibilities

• Inputting quotes and invoices to the finance systems.
• Supporting delegates through the registration process.
• Setting up event discount codes and managing the codes database.
• Updating the delegate bookings database with new bookings.
• Preparing event badges and onsite event material.

Skills

Time management

Organisational skills

Attention to detail

Communication skills

IT proficiency

Tools

MS Office

Job description

Position

Position: Full time – permanent

Location: Gatwick & Brighton / Hybrid

Are you detail‑oriented with exceptional organisational skills and a passion for the events industry?

We are looking for an Event Administrator to assist on our global events for the nutrition sector. The Event Administrator will provide important support to the event operations team to ensure every detail is meticulously executed to deliver a smooth, seamless experience for our customers and internal stakeholders.

Responsibilities

• Inputting quotes and invoices to the finance systems, and assisting finance with any queries
• Supporting delegates through the registration process, and answering any enquiries in the multiple event inboxes
• Setting up the booking pages and relevant forms on the backend of the event websites
• Following up on uncompleted delegate bookings to generate into a confirmed booking
• Setting up event discount codes and managing the codes database
• Daily updating the delegate bookings database with new bookings, and providing line manager with sales stats
• Drafting and sending delegate RSVP emails, and updating replies on the database
• Preparing and mail merging the delegate database against the delegate list to produce and print event badges
• Preparing and printing onsite event material in-house
• Supporting the events team with general admin, research and marketing support

Requirements

• Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks
• Strong administration skills with fantastic attention to detail
• Demonstrate the ability to meet strict deadlines and work well under pressure
• Enthusiastic, self‑motivated and proactive with fantastic teamwork and communication skills, both written and verbal
• A flexible approach with the ability to use own initiative and determine when to seek guidance or escape a potential problem
• Proficient IT skills including MS Office, especially Word, PowerPoint and Excel (Advanced knowledge of Excel including setting up formulas, pivot tables, etc would be highly advantageous)
• Willingness to travel to occasionally to European events and flexibility in working hours in the run up to an event

Company Benefits and Initiatives

• 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days
• Additional day off for a cultural celebration day or on your birthday – “MeDay”
• Volunteer day to support a chosen charity and give back to the community
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family‑friendly leave pay entitlements
• Wellbeing benefits, including a health care cash plan, Employee assistance programme, Virtual GP service and access to health & wellbeing resources and tools
• Cycle to Work Scheme
• Electric Car Scheme

Why Work for Us

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.