Assistant Project Manager jobs in United Kingdom

An international architecture firm seeks a proactive Business Assistant & Project Coordinator to support Directors with executive, administrative, and project coordination responsibilities.

This newly created role sits at the centre of a high-profile international project, providing essential executive and administrative support to two Directors. The position is fast-paced and varied, involving project coordination, documentation, scheduling across time zones, managing travel arrangements, and ensuring seamless communication between consultants, clients, and internal teams. It also includes broader responsibilities such as supporting office events, providing occasional cover for EA and Reception teams, and ensuring project filing and processes adhere to company standards. The role requires someone proactive, organised, and detail-focused who can anticipate challenges and help drive the success of a landmark project.

• Provide executive and administrative support to two Directors.
• Coordinate projects, documentation, and scheduling across time zones.
• Manage travel arrangements and ensure effective communication between consultants, clients, and internal teams.
• Support office events and cover for EA and Reception teams as needed.
• Ensure project filing and processes adhere to company standards.

The ideal candidate will have at least two years of relevant experience in executive assistance or project coordination, with proven ability in diary management, documentation, and communication. Strong attention to detail, excellent organisational skills, and a proactive, solution-oriented mindset are essential, alongside discretion in handling confidential matters. The role demands flexibility, the ability to adapt to shifting priorities, and confidence in liaising with a wide range of stakeholders. Previous experience within architecture, engineering, or construction is desirable, while global travel coordination, excellent MS Office skills, and strong written and oral communication are required.

Our client is a leading international architecture practice with a reputation for delivering innovative and high-profile projects worldwide. Based in a vibrant London office, the studio offers a multicultural, collaborative, and dynamic working environment, with exposure to global teams and a wide variety of work. They place a strong emphasis on professional growth and team development through regular reviews, one-to-one support, and cross-department collaboration. The studio fosters an engaging office culture with social events, professional development opportunities, and attractive benefits, including private medical and dental cover, pension contributions, and an excellent central location.

Apply via LinkedIn or email: business.support@foliocareers.com with the subject line: FC2397 FC2397 Applicants must have valid Right to Work (RTW) in the UK, as those without will not be eligible.

Due to the high volume of applications, we will only be able to respond to those shortlisted for the position.

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