Business Assistant & Project Coordinator

ZipRecruiter; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading design studio in London is seeking a proactive Business Assistant & Project Coordinator to support Directors with executive, administrative, and project coordination responsibilities. You will manage scheduling, travel arrangements, and ensure seamless communication between teams while contributing to various office events. The ideal candidate has at least two years of experience, strong organizational skills, and proficiency in MS Office. Attractive benefits and a dynamic office culture await you.

Benefits

Private medical cover

Dental cover

Pension contributions

Social events

Qualifications

• At least two years of experience in executive assistance or project coordination.
• Proven ability in diary management and communication.
• Experience within architecture, engineering, or construction is desirable.

Responsibilities

• Provide executive and administrative support to two Directors.
• Coordinate projects and documentation across time zones.
• Manage travel arrangements and communication between stakeholders.

Skills

Diary management

Documentation

Communication

Organisational skills

Solution-oriented mindset

Flexibility

Tools

MS Office

Job description

Overview

An international architecture firm seeks a proactive Business Assistant & Project Coordinator to support Directors with executive, administrative, and project coordination responsibilities.

This newly created role sits at the centre of a high-profile international project, providing essential executive and administrative support to two Directors. The position is fast-paced and varied, involving project coordination, documentation, scheduling across time zones, managing travel arrangements, and ensuring seamless communication between consultants, clients, and internal teams. It also includes broader responsibilities such as supporting office events, providing occasional cover for EA and Reception teams, and ensuring project filing and processes adhere to company standards. The role requires someone proactive, organised, and detail-focused who can anticipate challenges and help drive the success of a landmark project.

Responsibilities

• Provide executive and administrative support to two Directors.
• Coordinate projects, documentation, and scheduling across time zones.
• Manage travel arrangements and ensure effective communication between consultants, clients, and internal teams.
• Support office events and cover for EA and Reception teams as needed.
• Ensure project filing and processes adhere to company standards.

Qualifications

The ideal candidate will have at least two years of relevant experience in executive assistance or project coordination, with proven ability in diary management, documentation, and communication. Strong attention to detail, excellent organisational skills, and a proactive, solution-oriented mindset are essential, alongside discretion in handling confidential matters. The role demands flexibility, the ability to adapt to shifting priorities, and confidence in liaising with a wide range of stakeholders. Previous experience within architecture, engineering, or construction is desirable, while global travel coordination, excellent MS Office skills, and strong written and oral communication are required.

About the Studio

Our client is a leading international architecture practice with a reputation for delivering innovative and high-profile projects worldwide. Based in a vibrant London office, the studio offers a multicultural, collaborative, and dynamic working environment, with exposure to global teams and a wide variety of work. They place a strong emphasis on professional growth and team development through regular reviews, one-to-one support, and cross-department collaboration. The studio fosters an engaging office culture with social events, professional development opportunities, and attractive benefits, including private medical and dental cover, pension contributions, and an excellent central location.

Apply

Apply via LinkedIn or email: [e-mail] with the subject line: FC2397 FC2397 Applicants must have valid Right to Work (RTW) in the UK, as those without will not be eligible.

Due to the high volume of applications, we will only be able to respond to those shortlisted for the position.

Refer a Friend

We are always interested to connect with industry #talent. If you know someone open to new opportunities, connect us. If we place them, you'll receive up to £500 as thank you.

FOLIO

FOLIO is a leading agency specialising in design recruitment. We partner with top practices, boutique studios, and global design groups to connect talent with opportunity. Explore current vacancies and learn how we support design careers at www.foliocareers.com