Automation Project Coordinator (2-year contract)

Rhian_Convatec; Wales; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global medical products company in the UK is seeking an Automation Project Coordinator to manage complex projects aimed at improving care solutions. You'll develop project plans, ensure compliance, and monitor budgets while collaborating with diverse teams. The role offers a hybrid work model, requiring occasional travel and is suited for candidates with project management qualifications. This position includes a 2-year contract with opportunities for impactful contributions within the healthcare sector.

Qualifications

• Experience managing complex projects within set timelines and budgets.
• Understanding of regulatory compliance and documentation practices.
• Ability to collaborate with multiple stakeholders.

Responsibilities

• Develop and maintain project plans for successful delivery.
• Monitor budgets and track expenditures.
• Ensure compliance with the Quality Management System.

Skills

Project management

Regulatory compliance

Interpersonal skills

Budget management

Communication skills

Change management

Education

Prince 2 Practitioner or PMP qualification

Job description

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec’s revenues in 2023 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more about Convatec, please visit convatecgroup.com

We devise, develop and manufacture innovative products and services that support people with deeply personal and challenging medical conditions, helping to improve care for them and giving them greater confidence, freedom and mobility.

We are guided by our five core values, that shape the way we work, every day: Improve Care, Deliver Results, Grow Together, Own It and Do What’s Right.

At Convatec, we’re transforming our business for the better. Better products. Better ways of working. And better ways of delivering for our customers and each other. We’re aiming for nothing short of excellence. Join us on our journey to #ForeverCaring as an Automation Project Coordinator and you’ll do the same.

Position overview

• The Project Lead will support the Project Manager(s) in delivering various project types (productivity, material changes, and resilience projects).
• The Project Lead will be responsible for managing multiple projects, which will vary depending on the complexity of the change.

This role has a 2-year contract.

Key Responsibilities

• Develop and maintain detailed project plans, clearly identifying and sequencing all activities required for successful and timely project delivery.
• Assess and define the necessary resources (time, budget, equipment) to support project execution.
• Establish and manage a communication plan to keep stakeholders informed of project progress, risks, and key milestones.
• Monitor project budgets and track spend against allocated resources, ensuring financial control across all initiatives.
• Regularly review and update project plans, escalating risks or delays to senior management as appropriate.
• Ensure full compliance with the Convatec Quality Management System, adhering to all relevant SOPs and regulatory requirements.
• Evaluate project outcomes against defined objectives, incorporating lessons learned to drive continuous improvement.
• Follow established project management processes and tools while proactively identifying opportunities to streamline and enhance ways of working.
• Act as Change Owner, preparing and presenting change proposals to the Governance Board for review and approval.
• Lead the preparation and submission of Change Control Records (CCRs), ensuring alignment and approval from all relevant functions.
• Maintain a decision register and ensure accountability across the project team and leadership, driving the timely resolution of key decisions.

Authority

• The Project Lead is responsible for approving Change Control Records in the Trackwise system as the owner of the change.
• The Project Lead will approve various documents through the project lifecycle (examples, validation documents, design documents, Non-Standard Production Requests).

Skills & Experience

• Managing complex projects, adhering to timelines and budgets.
• Understanding of regulatory compliance and good documentation practices.
• Collaborating closely with subject matter experts across multiple functions and locations.
• Understanding of Project Management principles and translating plans into actions.
• Demonstrating values and behaviours supporting the Convatec ‘Forever Caring’ Promise.
• Excellent interpersonal and communication skills, with the ability to build relationships.
• Results-oriented and solution-oriented, focusing on meeting targets and deadlines.
• Understanding of financial principles and allocation of resources to support project delivery.
• Effectively communicating to a diverse audience using various formats with clear and logical output (presentations, emails, leading meetings, face-to-face, etc.).
• Working independently, dealing with ambiguity, and translating it into clear, actionable steps.
• Navigating project models such as stage gate processes.
• An understanding of Medical Device Regulations and experience with Design Control is desirable.

Qualifications/Education

Prince 2 Practitioner or a Project Management Professional (PMP) qualification is desired.

Dimensions

Indirect Reports - Leading a team and coordinating cross-functional areas and business functions.

Principal Contacts & Purpose of Contact

You will work extensively across the business with various stakeholder groups, including but not limited to:

• Automation Managers – Working with the automation managers to assess priorities and resources of individual projects.
• Operations / Supply Chain - The planning and securing of manufacturing line time and understanding stock levels.
• R&D – Reviewing the impact of the change on the design requirements and understanding if the change is feasible.
• Regulatory – Ensuring compliance with the Regulatory Bodies and impact on the markets for changes made to a device.
• Engineers – Reviewing the impact of the change on the validated state of the equipment, using the engineering team to make the technical decisions for each project.
• Finance – Securing budget and tracking spend through the project life cycle.
• Quality – Various quality departments from Product Quality Engineers to manage risk, Supplier Quality for onboarding new suppliers, and Change Control Specialist.
• External Suppliers – Lead meetings with the suppliers with support from the Automation Managers.

Travel Requirements

Travel may be required with this role (15%), including to other Convatec manufacturing facilities and to supplier facilities as required. This could be domestic or international travel.

Working Conditions

Hybrid working (as agreed with the line manager)

Or remote for the right candidate.

Special Factors

There will be collaboration across international timelines, which may result in some work requirements outside of normal office hours.

Our transformation will change your career. For good. You’ll be pushed to think bigger and aim for excellence. Your ideas will be heard, and you’ll be supported to bring them to life. There’ll be challenges. But, stretch yourself and embrace the opportunities, and you could make your biggest impact yet. This is stepping outside of your comfort zone. This is work that’ll move you.

#LI-MF1

#LI-Hybrid

Scams and Equal opportunities

Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [e-mail].

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

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