Receptionist & Administrative Assistant

Esteem Multi-Academy Trust; East Midlands; On-site; GBP 21,000 - 26,000; Full time

Job summary

A multi-academy trust in Derby seeks two Receptionist & Administrative Assistants to provide customer service and administrative support. Candidates should be highly organized and possess strong communication skills, with a passion for working in an educational environment. The role entails managing reception duties, providing essential support to the school community, and assisting with various administrative tasks. This position offers opportunities for professional development in a supportive team atmosphere.

Benefits

Teacher's Pension Scheme

Generous holiday entitlement

Health membership scheme

Access to National College CPD platform

Qualifications

• Experience in school administration desirable.
• Ability to manage reception duties professionally.
• Strong organizational skills needed for record maintenance.

Responsibilities

• Be the first point of contact for visitors, parents, and carers.
• Manage reception duties and visitor sign-in.
• Provide administrative support by handling correspondence.
• Liaise with parents and external agencies.
• Assist with admissions and financial processes.

Skills

Strong communication

Organisational skills

Ability to work independently

Team collaboration

Experience in administration

Proficiency with IT systems

Attention to detail

Commitment to confidentiality

Job description

Job Reference # EDV/2025/SCS/65004

Location Rough Heanor Road, Mickleover, Derby, Derbyshire, DE3 9AZ

Contract Type Permanent/Fixed Term

Contract Term Full-Time

Salary £24,790.00 - £25,183.00 Annually (FTE)

Support Pay Scale Grade C (Points 5-6) Actual Salary £21,416 - £21,755

Closing Date 11:59pm, 31st Dec 2025

Start Date ASAP

Positions Available 2

Interview Date(s) Friday 9th January 2025

About This Role

Job Title: Receptionist & Administrative Assistant (1 x Permanent & 1 x FTC up to July 2026)

Location: St Clare's School DE3 9AZ

Grade/Scale: Support Pay Scale C £24,790-£25,584 FTE (Actual salary £21,416-£21,755)

Contract: 37 hours per week, (term time only 39 weeks)

Are you highly organised, approachable, and passionate about delivering excellent customer service? St Clares School is looking for 2 x Receptionist & Administrative Assistants to be the welcoming face of our school and a key part of our administrative team.

What Youll Do

• Be the first point of contact for visitors, parents, and carers, ensuring a professional and friendly experience.
• Manage reception duties, including visitor sign-in and safeguarding protocols.
• Provide vital administrative support: handling correspondence, managing attendance and dinner registers, and maintaining student records.
• Liaise with parents and external agencies, supporting communication across the school community.
• Assist with admissions, breakfast club administration, and financial processes like ParentPay.

What Were Looking For

• Strong communication and organisational skills.
• Ability to work independently and as part of a team.
• Experience in administration (school experience desirable).
• Proficiency with IT systems and attention to detail.
• Commitment to confidentiality and safeguarding.

At St Clares School, you'll be part of a supportive team dedicated to making a difference in the lives of our students. We offer opportunities for professional development and a positive working environment where your contribution truly matters.

Please see the attached Application pack including a welcome from the Head of School and more information about St Clare's School and Esteem MAT.

Please review the attached Job Description to learn more about the role and what we are looking for in the successful candidate.

For an informal discussion about the role please contact Claire Walters (Regional Business Lead) via email on (no agencies please)

Benefits Include

• Teacher's Pension Scheme / LGPS Pension Scheme (16.6% employer contributions)
• Generous holiday entitlement
• Access to Westfield Health membership scheme including cashback schemes for health and retail benefits, discounted gym memberships, and free confidential advice.
• Access to National College CPD platform.

We reserve the right to interview suitable candidates upon application and may close the application process prior to this date

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

We are committed to creating a diverse and inclusive workplace. We welcome applications from all individuals, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnership status.

Perfection is not required, if you are excited by the role and our organisation, but not sure if you meet 100% of the criteria, we would still love to hear from you!

Contact Details Debra Sibley (HR Advisor)

Rough Heanor Road, Mickleover, Derby

Derbyshire

DE3 9AZ 01332511757

https://stclaresschool.co.uk/