Administration Assistant

Weightmans; Newcastle upon Tyne; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading legal firm based in Newcastle upon Tyne is seeking an Administration Assistant to join their Real Estate team. In this role, you will perform various administrative tasks, including file maintenance, diary management, and handling client correspondence. This is an excellent opportunity to be part of a busy, innovative team dedicated to delivering high-quality client service. Candidates should be prepared to manage multiple tasks and comply with internal policies.

Responsibilities

• General file maintenance.
• Opening new client files.
• Closing files and archiving.
• Carry out general administrative tasks such as filing and photocopying.
• Reports and billing management.
• Gathering and collating management information.
• Document and correspondence management.
• Diary management for Fee Earners.
• Management of expenses system.
• Processing office and client account payment requests.

Job description

Our Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property to an excellent and diverse client base. This role is an opportunity to join an innovative and high performing, busy team. Our focus is on delivering a first class client service. Our clients range from major retailers, leisure operators, regional developers, local authorities and universities. We use bespoke case management systems to ensure that all documents are accurate and consistent, and our procedures are followed and deadlines met.

We are currently recruiting for an Administration Assistant to join our team in Newcastle.

As an Administration Assistant you will work as part of a team, assisting with all aspects of administration in accordance with the instructions from Fee Earners in the team.

Responsibilities

• General file maintenance
• Opening new client files
• Closing files and Archiving
• Carry out general administrative tasks such as filing, photocopying, key dating
• Reports and Billing
• Gathering and collating management information
• Document and correspondence management
• Diary Management for Fee Earners
• Management of expenses system
• Processing office and client account payment requests
• Carrying out any other tasks that fall within the aspects of the role or the wider teams

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.