Administration Assistant

Manchester University NHS Foundation Trust; Liverpool; On-site; GBP 24,000 - 27,000; Full time

Job summary

A prominent NHS organization is seeking an Administrative Assistant for the Genomics Laboratory in Liverpool. The role demands strong organizational and communication skills as well as experience in administrative tasks within a healthcare setting. Key responsibilities include managing shared inboxes, assisting in clinical responsibilities, and ensuring administrative efficiency. This full-time position offers a salary of £24,937 to £26,598 a year pro rata, with permanent contract arrangements.

Qualifications

• Experience working in the NHS or similar healthcare setting.
• Good keyboard skills.
• Experience of using Microsoft Office packages, including Word and Excel.

Responsibilities

• Undertake administrative tasks for the Laboratory Genetics Service.
• Act as the main point of contact for service users.
• Manage shared inboxes and maintain staff personal files.

Skills

Communication skills

Organizational skills

Keyboard skills

Experience in an administrative role

Education

GCSE English and Maths or equivalent

NVQ/diploma in administration or business Level 3

Tools

Microsoft Office packages

Job description

Manchester University NHS Foundation Trust

Administration Assistant

The closing date is 22 December 2025

An exciting opportunity has arisen for an Administrative Assistant to join the NWGLH (Liverpool Site). The successful applicant will need to be self‑motivated, hard working and capable of working within a team, together with the ability to work on your own initiative. You will also have good organisational skills and the ability to prioritise your workload. Good communication and administrative skills are essential, together with the commitment to demonstrate the Trust's Values and Behaviours framework.

1 x Full time permanent position 37.5hrs.

1 x Part time permanent position 22.5hrs (Wed, Thurs and Fri).

Main duties of the job

• Undertake defined administrative tasks to assist in the delivery of a safe, effective and efficient Laboratory Genetics Service.
• Act as a main point of contact for service users, answering telephone calls and responding to emails.
• Dispatch letters and clinical reports by post or email.
• Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
• Provide other general administrative duties as required within the team and appropriate to the grade.
• Collaborate with other members of the department to achieve an effective and reliable service.
• Paper filing of clinical referrals, reports and associated laboratory paperwork.
• Scan a variety of laboratory and staff documents as appropriate for long‑term digital storage. Prepare laboratory documents for off‑site scanning and storage.
• Manage shared inboxes.
• Provide sickness and annual leave cover for essential duties of other administrative staff.
• Maintenance of auditing spreadsheets and preparation of audit reports for the section.
• Preparation and submission of documents and/or data files for Trust compliance monitoring.
• Maintain staff personal files.
• Utilise and establish administrative systems to achieve high standards of clerical good practice.

About us

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe- a great place to shape your career. With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year. Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike. At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high‑quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others. At MFT, your role matters, your impact is real, and you're part of something bigger from day one.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your application. Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application especially personal statements and responses to role-specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity Matters. MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Qualifications

• GCSE English and Maths (or equivalent)
• NVQ/diploma in administration or business Level 3, or equivalent, plus experience in administrative management

Experience

• Experience of accurate keyboard skills
• Experience of working on computers/keyboards.
• Experience of using Microsoft Office packages, Word, Excel etc
• Experience in an area where confidentiality is a high priority
• Previous administration experience
• Previous experience of working in the NHS or similar Healthcare setting

Employer name

Manchester University NHS Foundation Trust

Address

Genomics Laboratory, Liverpool Women’s Hospital

£24,937 to £26,598 a year pro rata

Contract

Permanent

Working pattern

Full‑time

Reference number

349‑SMH‑7667048‑RL4

Job locations

Genomics Laboratory, Liverpool Women’s Hospital