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Job summary
A leading group in HR services in Dubai is seeking a full-time HR Operations Coordinator to manage insurance applications, payroll entries, and employee services. The ideal candidate should have a Bachelor's Degree in HR Management or Business Administration, strong administrative skills, and a good understanding of UAE Labour Laws. This role ensures smooth operations of the Compensation & Benefits department while providing efficient services to employees.
Responsibilities
- Process Insurance applications and coordinate with the insurance company.
- Prepare and submit staff list to the Insurance Provider yearly.
- Ensure HR Dashboards are submitted to GHRD monthly.
- Ensure accurate payroll related entries for assigned companies.
- Manage biometric enrolment for new employees.
- Maintain office door access card database.
- Keep up-to-date records for employee bank accounts.
- Maintain employee personnel files confidentially.
- Manage HRMS electronic database accurately.
- Issuance of company letters as required.
- Facilitate business travel requests.
- Verify Training Requisition and Business Travel Expense Reports.
- Assist employees in HRMS applications.
- Complete final settlement procedures for employees.
- Ensure timely response to all employee queries.
Skills
Education
- Process Insurance applications for new addition/deletion/amendment requests promptly & coordinate with the insurance company for the same.
- Prepare & submit updated staff list to the Insurance Provider on a yearly basis.
- Ensure submission of each companies HR Dashboards to GHRD on a monthly basis.
- Ensure that all payroll related entries (Attendance Airfare PR Documents) for the assigned companies are accurately applied to the employee & updated on HRMS for Payroll Run.
- Manage Biometric enrolment for each employee on day of joining.
- Maintain office door access card database: Including issuance of access for each employee on day of joining Deactivating access on the last working day and Add or Transfer access whenever require.
- Maintain up-to-date records for employee bank accounts and intimate the HR Rep about any changes prior to the WPS upload.
- Maintain employee personnel files on an up-to-date & regular basis; control & maintain the confidentiality of the files at all times
- Manage and maintain the HRMS electronic database accurately and ensure all important information are recorded.
- Issuance of company letters (Includes but not limited to: Employee Certificates NOC Undertaking Resignation Acceptance Experience Letter Warning Letter Termination Letter Change Status and Increment).
- Facilitate all business travel requests as and when required (Consulate Letters Travel Insurance etc.).
- Verify Training Requisition Business Travel Expense Reports & Per Diem entitlements to ensure the same is in line with company policy.
- Assist employees who do not have access in HRMS in the application of Leave Duty Resumption etc.
- Ensure all final settlement procedures for the employees (Cancellation of Visa Labour Card Medical Insurance etc.) are completed as per the EOS policy.
- Ensure all employee requests are attended to within the defined HR SLAs & are in line with the company policy.
- Respond to all employee queries in a clear & timely manner.
- Coordinate for Visa & Labour card renewal formalities with all employees and ensure the same is in compliance with Labour Laws.
- Liaise with Group PRO for Visa and Labour Card renewals; Cancellation of Visa and labour cards for departing employees & other PR related works (Passport Release MOL Contract updating etc.).
A Bachelors Degree in HR Management Business Administration or in another related field.
- Strong Administrative & Coordinations
- Excellent Communications
- Good team player
- Understanding of UAE Labour Laws
To support & ensure the smooth day to day operations of Compensation & Benefits department by providing prompt & efficient service to the employees & HR SLAs/Policies & Procedures
No
Full-time
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.