Office Administration jobs in United States

Job Specification: General Administrator – short term contract

Department: Administration / Operations

Reports to: Manager

Location: Cape Town

Type: contract

Role Overview

We are seeking a highly organized and detail-oriented General Administrator to provide essential administrative support for administrative projects. The ideal candidate will be articulate, client-focused, and capable of handling a variety of administrative tasks with accuracy and efficiency. Strong communication skills—particularly over the phone—are essential, along with a proactive approach to completing projects and supporting daily operations.

Key Responsibilities

• Perform general administrative duties to update internal systems
• Maintain accurate and up-to-date client records and documentation
• Communicate effectively and professionally with clients via phone and email
• Assist with project coordination and follow-through to ensure timely completion
• Prepare and manage internal documents, forms, and reports
• Monitor and manage inboxes and correspondence
• Ensure high levels of accuracy and attention to detail in all administrative work
• Contribute to smooth office operations and efficiency
  
  

Key Skills And Attributes

• Excellent attention to detail and a high level of accuracy
• Strong verbal and written communication skills
• Confident and professional when engaging with clients over the phone
• Well-organized and able to manage multiple priorities
• Proactive and reliable, with a strong sense of ownership
• Client-focused, with a service-driven mindset
• Proficient in Microsoft Office (Word, Excel, Outlook) and other administrative tools
  
  

Qualifications

• Minimum of 2 years’ experience in a general administrative or support role
• Grade 12; further training in office administration is an advantage
• Experience in a client-facing or professional services environment is beneficial