Office Administrator

RecruitMyMom; Rosebank; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial compliance and advisory practice is seeking a reliable Office Administrator to support management and ensure smooth office operations. The role is full-time based in Rosebank, South Africa, and involves managing executive communication, organising client databases, and contributing to a client-focused office culture. Candidates should have at least 2 years of experience in administration, strong organisational skills, and proficiency in Microsoft Office. This is a great opportunity for someone looking to grow professionally and make a meaningful impact.

Benefits

Collaborative office environment

Opportunities for professional growth

Focus on trust and integrity

Qualifications

• 2+ years’ experience in administration or finance support.
• Proficient in Microsoft Office applications.
• Self-motivated, adaptable, and able to work both independently and collaboratively.

Responsibilities

• Welcome clients and visitors, creating a professional first impression.
• Manage executive diaries, calls, emails, and messages.
• Maintain and organise client databases and documentation.

Skills

Organisational skills

Attention to detail

Time-management skills

Client-focused attitude

Microsoft Office proficiency

Education

Grade 12

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Parkhurst, Johannesburg, South Africa | Posted on 28/10/2025

Overview

A growing financial compliance and advisory practice is seeking a reliable, detail-oriented Office Administrator to join their team. This is a permanent, full-time role based in the office with some flexibility around lunch-time. Working hours are 08h00 to 17h00 Monday to Friday.

The practice helps small, medium, and micro businesses build stronger, more effective operations through tailored financial, accounting, and tax solutions. This role will play a key role in supporting management, maintaining smooth office operations, managing workflows and reporting, and contributing to a culture of trust, quality, and client-focused service.

Responsibilities

• Welcome clients and visitors, creating a warm and professional first impression.
• Manage executive diaries, calls, emails, Teams chats, and WhatsApp messages.
• Maintain and organise client databases and documentation with precision.
• Generate daily, weekly, and monthly reports for management.
• Oversee office administration, including supplies, lunches, and events.
• Allocate and monitor tasks for team members to ensure accuracy and completion.
• Check and approve documents as required.
• Ensure compliance with confidentiality, data protection, and company policies.
• Contribute ideas to improve processes and office efficiency.

Requirements

• Grade 12 required.
• 2+ years’ experience in administration or finance support.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Professional, client-focused, and service-oriented demeanour.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Reliable, trustworthy, and able to handle confidential information.
• Self-motivated, adaptable, and able to work independently and collaboratively.
• Alignment with core values: People Matter, Act with Integrity, Make a Difference, High Standard of Quality, Kindness and Care.

Collaborative office with open-plan workspaces and communal areas for team lunches and events.

A client-focused, supportive environment where trust, integrity, and quality are prioritised.

Opportunities to contribute ideas, grow professionally, and make a meaningful impact.