Operations Administrative Assistant

RecruitAGraduate; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global accounting and business services firm is seeking an Operations Administrative Assistant in Cape Town. You will support three senior leaders by managing administrative tasks, including diary management, coordinating meetings, and overseeing the office. Ideal candidates should have a background in operations support and excellent organisational skills. This opportunity offers exposure to senior leadership and a dynamic work environment, emphasizing growth as the company scales.

Benefits

Vibrant and collaborative team environment

Opportunities for professional growth

Exposure to international stakeholders

Qualifications

• 2–3 years of experience in an operations support role within a corporate environment.
• Experience in coordinating office logistics and managing diaries.
• Confident in engaging with senior stakeholders.

Responsibilities

• Manage high-level administrative tasks for multiple senior leaders.
• Support HR administration and new joiners.
• Oversee day-to-day operations of the Cape Town office.

Skills

Strong verbal and written communication skills

Excellent organisational skills

Multitasking and prioritisation

Attention to detail

Education

Qualification in Business Administration or Office Management

Job description

Overview

A global accounting and business services company is seeking an Operations Administrative Assistant to support three senior leaders. You’ll play a pivotal role in keeping the office organised, ensuring smooth operations, and contributing to the growth of a lively and ambitious Cape Town office. Are you a proactive, highly organised professional with experience managing complex administrative and operational tasks across multiple reporting lines? Are you confident, discreet, and able to maintain high standards in a fast-paced environment? This is an exciting opportunity to join a fast-growing office and be part of a team that’s scaling rapidly.

Responsibilities

• Administrative Support
  • Manage high-level administrative tasks for multiple senior leaders, including diary management for the Head of Operations, HR Lead, and others as needed
  • Draft, proofread, and maintain correspondence, reports, and presentations
  • Coordinate internal communications and support ad hoc projects
  • Maintain accurate records, files, and office documentation
  • Track and review invoices related to courses, events, or office activities, liaising with the Finance team to ensure timely payment
• HR & Office Coordination
  • Manage HR administration, including onboarding, personnel records, and first-day logistics
  • Support new joiners by coordinating access cards, parking allocation, and setup requirements, working closely with property management where needed
  • Work alongside and support the HR Lead with ongoing HR administrative tasks
  • Maintain office systems, policies, and general organisation
  • Support internal initiatives, recruitment activities, learning & development sessions, and team communications
• Office Management
  • Oversee the smooth day-to-day operations of the Cape Town office
  • Coordinate logistics for meetings, events, interviews, office socials, and other office activities
  • Set up rooms, maintain shared spaces, and manage canteen stock
  • Liaise with property management regarding facilities, maintenance, and operational needs
  • Assist with multiple functions simultaneously while prioritising critical tasks
  • Ensure compliance with internal processes and operational standards

Requirements

• Qualification in Business Administration, Office Management, or related fields is beneficial
• At least 2–3 years of experience in an operations support role within a professional services or corporate environment. Demonstrated experience in coordinating office logistics, managing diaries, and supporting people or operations processes.
• Experience supporting leadership teams with diary coordination, meeting preparation, and communications.

Behavioural Competencies

• Genuine interest in and commitment to the firm’s success
• Strong verbal and written communication skills, with the ability to engage confidently at all levels
• Able to multitask effectively, use initiative, and work well under pressure and tight deadlines
• Assertive and efficient in managing tasks and responsibilities
• Excellent organisational skills with the ability to prioritise effectively
• Personable yet professional, with a strong commitment to confidentiality
• High attention to detail and strong administrative accuracy
• Professional, discreet, resilient, and confident when liaising with senior stakeholders locally and internationally
• Thrives in a fast-paced, dynamic, and high-energy office environment

Benefits

• Join a vibrant and collaborative team in a high-energy environment
• Work closely with senior leadership and gain exposure to international stakeholders
• Opportunities for professional growth and career progression as the company scales