Program Administrator

Hashtag Nonprofit NPC; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A community-focused nonprofit organization in Cape Town is seeking a Program Administrator to provide essential administrative support to their programs team. Responsibilities include managing daily operations, coordinating events, and ensuring compliance with workflows. The ideal candidate should possess a relevant diploma, strong organizational skills, and experience in administration, particularly within NGOs. This is a full-time role with an anticipated start date of 2 February 2026.

Qualifications

• 1-3 years' experience in administration and supporting general administrative tasks.
• Ability to work in a team and independently.
• NGO/NPO experience is advantageous.

Responsibilities

• Provide essential administrative support to the Cape Town programs team.
• Manage day-to-day operations including coordinating events.
• Oversee data capturing and ensure compliance with program workflows.

Skills

Clear verbal and written communication skills

Organisational skills

Attention to detail

Strong computer literacy

Education

Higher Certificate or Diploma in Office Administration, Business Administration, Project Management

Tools

Microsoft Office Suite

Google Drive

Dropbox

Job description

Program Administrator at Numeric

Deadline: 31 December 2025

Region: Cape Town

Type of Employment: Full time

Contract Type: 12 months (subject to renewal)

Component: Administration

Reporting to: Chief Program Manager

Start Date: 2 February 2026 (negotiable)

Job Description

The Program Administrator will provide essential administrative support to the Cape Town programs team, managing day‑to‑day operations such as coordinating events, overseeing data capturing, and ensuring compliance with program workflows and office management.

Qualifications and Requirements

• Higher Certificate or Diploma in Office Administration, Business Administration, Project Management, or a related qualification

Experience

• Attention to detail, strong organisational skills, and data accuracy are essential
• 1‑3 years’ experience in administration and supporting general administrative tasks
• Ability to support and oversee program logistics
• NGO/NPO experience or experience working in community outreach programs would be advantageous
• Strong computer literacy - Microsoft Office Suite, GoogleDrive and DropBox, and open to learning other technical skills
• Basic financial admin understanding is advantageous

Skills

• Clear verbal and written communication skills
• Able to take initiative and handle a wide range of tasks
• Ability to prioritise
• Impeccable discretion and trustworthiness
• Excellent time management skills
• Organised and systematic
• Able to work in a team and independently
• Flexible and adaptable in a high‑paced environment

How to apply

Interested applicants should submit a CV and a letter of motivation (maximum two pages) to [e-mail] quoting “Numeric CPT Program Administrator” in the subject line by latest Wednesday, 31 December 2025. Please ensure that your letter of motivation explains your interest in Numeric and outlines why you would be well suited to this position. Generic letters will not be considered.